Executive Assistant to the CEO

We are seeking a highly organized and proactive Executive Assistant to support our CEO at NEXUS LLC. The ideal candidate will be responsible for a variety of clerical tasks, managing both personal and professional calendars, and acting as the first point of contact with clients and potential customers. Responsibilities include:

• Managing CEO's daily schedule, including scheduling meetings and travel arrangements.
• Performing office duties that include answering phones and drafting correspondence.
• Driving | Running Errands, Dropping Shipments at FedEx / UPS / USPS when needed. Using your own or company vehicles.
• Handling communications with clients, including responding to emails and possibly engaging in initial sales discussions.
• Assisting in planning and preparing for meetings and presentations.
• Over time, the role may expand to include training on and participating in sales activities, if interested in expanding income opportunities.

Working directly with our CEO, you will be at the heart of our operations, contributing to projects that push the boundaries of technology.

We have outlined a list of key skills that we believe are crucial for the role of Executive Assistant at NEXUS LLC. These skills include adaptability, professional communication, technical proficiency, and a capacity for handling diverse tasks efficiently. While we hope to find a candidate who possesses these attributes, we are committed to investing in the right individual. If you are motivated, eager to learn, and demonstrate potential, we are willing to provide the necessary training to help you excel in this position. We value growth and development and believe in supporting our team members to reach their full potential. If you are passionate about joining our dynamic team and ready to grow with us, we encourage you to apply.

• Adaptability: Ability to swiftly adjust to new challenges and changing priorities, maintaining effectiveness in varying environments and with different tasks.

• Professional Communication: Exhibits a friendly yet professional demeanor on the phone and in person, ensuring clear and courteous interactions with clients, colleagues, and management.

• Technical Proficiency: Highly skilled in using computer systems, software, and technology. Quick to learn and master new software applications essential for business operations.

• Problem Solving: Ability to think critically and solve problems efficiently, especially in high-pressure or unexpected situations.

• Time Management: Excellent organizational and time management skills, with the capability to manage both the CEO’s calendar and personal commitments effectively.

• Attention to Detail: Meticulous attention to detail in all aspects of work, from scheduling and correspondence to handling sensitive documents.

• Project Coordination: Capable of managing and overseeing projects, ensuring all aspects are handled from initiation to completion.

• Logistics and Planning: Skilled in logistics, able to organize travel arrangements, events, and even handle shipping and packaging tasks as required.

• Interpersonal Skills: Strong interpersonal skills to navigate the dynamics of a busy office and interact effectively with a diverse range of individuals.

• Discretion and Confidentiality: Understands the importance of discretion and confidentiality, especially in handling sensitive information related to the business and its leadership.

We are in search of a distinguished individual to join our team as an Executive Assistant, initially on a part-time basis of one to four days per week. The nature of this engagement is designed to provide an opportunity for you to acclimate and immerse yourself deeply into the multifaceted operations of our corporation. As you cultivate a more profound understanding of our strategic objectives and operational dynamics, there will be potential to expand your involvement accordingly.

We value intellectual curiosity, adaptability, and a robust capacity for both independent and collaborative work. The progression of your role within our company will be commensurate with your assimilation of the complex interdependencies that characterize our innovative projects and your demonstrated proficiency in navigating them.

We look forward to exploring the possibility of your contributions to our continuous pursuit of advancement.