Mailroom Assistant

Allina Health in Minneapolis seeks Mailroom Assistant. 

ESSENTIAL FUNCTIONS:

• Operation of high-level mail equipment: mail inserters, sorters and finishing equipment in an automated high speed/high volume environment. Includes packaging/posting 
• Perform charge-back reporting for postage, air express, local delivery, and faxes
• Perform production mail labeling/mail merge
• Provide mailing address cleanup services (may include use of mail cleansing software)
• Coordinate automated and manual processes for finishing and mailing client materials
• Manage electronic input, packaging activities and posting fulfillment in high speed/high volume operations
• Receive, sort and process mail documents, packages, and supplies. Notify recipients Deliver and pick-up mail on scheduled runs
• Track, trace, and resolve mail problems with USPS, express and local delivery services
• Prepare mail and packages for external shipment and coordinate deliveries and pick-ups (may include USPS pickup/delivery)
• Perform finishing work on documents to be mailed , such as folding and insertion
• Perform electronic mail distribution (open, mail prep, scan and distribute)
• Monitor/order/replenish supplies inventory, mail and distribution activities
• Fully operate, clean and maintain all shipping and mail equipment

SKILLS:

• Able to lift and move up to 50 pounds
• Able to demonstrate ability to read, write and follow English instructions
• Able to demonstrate PC / Internet Skills Basic – 
  1. Create and find file folders – 
  2. Find, open, rename files using Windows Explorer (or equivalent) – 
  3. Delete and recover files – 
  4. Manage email (create folders, change user options) – 
  5. Basic internet navigation (search; navigate to websites; navigate within website) -- Introductory knowledge of MS Word or equivalent (open saved files, create basic text documents, print and save documents) – 
  6. Introductory knowledge of MS Excel or equivalent (open saved workbooks, data entry, basic data and column/row formatting, print and save workbooks)
       

EXPERIENCE: 1-2 years knowledge and experience with mail procedures and operating mail equipment
 
 EDUCATION: Minimum: High School diploma or equivalency