Executive Assistant- C Suite

Our client is a leading provider of workforce solutions in the United States. This role will support their four-person executive team. If you reside within commutable distance of Hunt Valley, MD, or Nashville, TN, please review the duties and apply.

Duties:

• Manage and maintain the C Suite Officer's schedule, including arranging meetings, appointments, and travel arrangements.
• Prepare and file documents, reports, and presentations.
• Transcribe meeting minutes and distribute them to relevant parties.
• Coordinate and schedule conference calls and video conferences.
• Monitor and respond to emails on behalf of the C Suite (4)
• Assist in preparing financial reports and presentations.
• Utilize Outlook Calendar to schedule meetings and events.
• Manage electronic signature processes using DocuSign.
• Provide administrative support to the Chief Suite, including handling phone calls, managing correspondence, and maintaining filing systems.
• Proofread documents for accuracy and consistency.
• Assist with special projects as assigned.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing.
• Familiarity with phone systems and ability to handle incoming calls professionally.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all work performed.
• Ability to maintain confidentiality of sensitive information.
• Proficient in using Microsoft Teams.

Schedule:

• 8-hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft PowerPoint: 4 years (Preferred)

Work Location: In person