Accounting Specialist

Summary This position is responsible for accounts payable, accounts receivable and funding billings. This position provides consistent communication with internal team and external customers and requires confidentiality of payroll and accounting information.

Essential Duties and Responsibilities include the following.

Accounts Payable

• Process all invoices for payment and post to general ledger in Navision
• Run Weekly vendor check payments
• Run Weekly Guardianship check payments and maintains database of payments and deposits
• Prepares and enters month end accruals as needed Accounts Receivable
• Processes all production and Graphic Arts daily invoices to customers
• Processes all warehouse invoices weekly to customers.
• Processes and authorizes credit cards orders for State Use battery orders daily
• Maintains database for payments and authorizations to ensure accurate billing of funding sources
• Processes monthly billing to funding source for Internal and Community Programs
• Ensures accurate application of payments and resolves discrepancies and non-payments
• Processes monthly Guardianship billings Other
• Maintains Fixed Asset database entering new and sold assets
• Creates Reports as requested
• Reconciles assigned General Ledger accounts
• Other work-related duties as assigned.

Education and/or Experience Associate Degree in Accounting, 2 - 3 years experience in related field