Executive Administrative Assistant

Description:

Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%): - Primary support provided to the RP Leadership team and SDs/People Leaders across the department.

o Travel support and expense management/submission (Network Office visits, e.g.)

o Calendaring

o Proactively clear conflicts and reschedule cancellations/declines

o Schedule necessary meetings as requested by leadership

o Schedule Zoom and in-room bookings for all meetings as a best practice

o Schedule landing spots across buildings as needed

o Infuse travel/walking time between meetings as needed

o Own meeting maps for all leaders and teams supported

o Coordinate annual meeting scheduling efforts

o Partner with other AAs and EAs as needed with private/blocked calendars

o Meet with leadership every week to discuss priorities, calendaring conflicts needing input, special projects, etc.

o Schedule large meetings for leadership (SD+) as needed, to include 1x1s and career development conversations for people leaders and their teams

o Special Projects, as needed:

o Field Profile summaries/decks

o Meeting agenda curation as needed

o Department Coordination roles as needed, such as emergency floor monitor, digital ambassador, etc.

MUST HAVES:

- Prior administrative secretarial support experience, particularly for high-level leadership teams

- Calendaring and travel management experience required

- Strong organizational and prioritization skills

- Proficiency in Microsoft programs and scheduling software

- High degree of professionalism and urgency

- High attention to detail

- Ability to work as part of a broader team

NICE TO HAVES:

- Prior professional experience in the financial services industry

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.