Conference/Events Planner

Conference/Events Planner

Job Description

Opportunity: Conference/Events Planner. This position is contingent upon contract award.

Employment Type: Full-time, W2 employment; Exempt, salaried; Eligible for paid benefits

Corporate Overview

SD Solutions, LLC is a fast-growing professional services company, providing Professional Services, Cybersecurity, Strategy & Governance, IT Modernization, and Management Consulting solutions to large and small clients in the federal government sector. It is our mission to deliver enduring results to our clients using strong business acumen, technical solutions, and management services. Our core values include quality, timeliness, integrity, trusted relationships, and corporate citizenship.

Opportunity Overview

ARPA-H stands for Advanced Research Projects Agency for Health, which is a new agency within the United States government designed to advance breakthroughs in health and biomedical research. Modeled after the successful DARPA (Defense Advanced Research Projects Agency), ARPA-H aims to support high-risk, high-reward projects that have the potential to revolutionize healthcare and save lives. The agency focuses on driving innovation, supporting visionary research initiatives, and accelerating progress in areas such as medical technology, therapeutics, diagnostics, and healthcare delivery. ARPA-H is envisioned as a key player in shaping the future of health research and addressing pressing health challenges through cutting-edge solutions and collaborations with academia, industry, and other stakeholders. As an ARPA-H Conference Events Planner, you will play a crucial role in planning and managing Conferences and Events to support groundbreaking projects that have the potential to transform healthcare and save lives.

SD Solutions is seeking a capable and experienced Conference/Events Planner for large event planning, special event planning support and execution, to include, but not limited to, technical conferences, strategic off-site events, executive meetings, technology demonstrations and showcase events is required.

Qualifications

• Bachelor's degree from an accredited institute.
• 2+ years experience with meeting and event planning.
• Experience with coordinating, planning, and facilitating virtual and in-person meetings and events.
• Experience with event strategy and ability to design and evaluate impactful experiences.
• Experience with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Publisher.
• Knowledge of video and audio-conferencing equipment.
• Possession of excellent verbal and written communication skills.
• Experience working cross-functionally with multiple departments and teams to meet objectives.
• Experience in developing and implementing communications strategies.
• Ability to work in a collaborative team environment and independently with minimal guidance.
• Ability to communicate effectively across all organizational levels and take complex subjects and make them easily understandable.
• Ability to coordinate multiple events concurrently.
• Ability to multi-task and pay strict attention to details.
• Certified Government Meeting Professional Certification.

Responsibilities

• Research, assess, and identify potential conference venues and engagement opportunities.
• Develop approval packages for leadership review and consideration.
• Plan, organize and coordinate all aspects of meetings, conferences, symposiums, conventions, banquets and other events.
• Collaborate with clients to understand their event objectives and create customized event plans.
• Responsible for events and meetings budgets and successfully managing both a team and the logistical and financial aspects of all events.
• Coordinate logistics such as venue selection, catering, transportation, audiovisual equipment, and accommodations.
• Manage event timelines and ensure all tasks are completed in a timely manner.
• Experience ensuring events comply with company policies, guidelines, and regulations.
• Provide exceptional customer service to clients throughout the planning process and during the event.
• Implement event marketing strategies to promote attendance and increase engagement.
• Coordinate internal and external communications and facilitate all site selection, contract negotiation, rooming, food and beverage, registration, audio-visual, budget reporting, and expense reconciliation.
• Apply leading-edge principles, theories, and concepts.
• Contribute to the development of new principles and concepts.

Clearance, Citizenship, and Work Location

Clearance requirement:

Must be U.S. Citizen

Work Location: Remote

We are a fast-growing company who puts people first. Our focus is on building the right team to provide exceptional services to our customers and to grow with our organization. We offer very competitive compensation and a very attractive benefits package. We believe in corporate citizenship and provide several levels of support to students, schools, teachers, and other organizations in our local community. If you are looking for a new opportunity to make a difference and build your career in a positive way, please join us. We're waiting for you.

Equal Opportunity Employer

SD Solutions, LLC is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

Whenever possible, SD Solutions makes reasonable accommodations for qualified individuals with disabilities to the extent required by law.

Candidate Referral Fee Program

SD Solutions wants to reward you for helping us identify qualified, talented professionals to join our team. Send us your friends and professional connections and we'll reward you with a cash bonus!

To submit a qualified referral, please visit our website. You'll need to send the candidate's contact information and/or resume to SD Solutions and include "Candidate Referral" in the subject line. Your referral must be an active candidate interested in new opportunities. You must include the candidate's full name and contact information i.e., email address and phone number.

Please https://www.sdsolutionsllc.com/candidate-referral-fee-program/ for more details of the Candidate Referral Fee Program.