TO Grants & Contracts Compliance Coordinator

Job Description

Open to the Public 

Posting Dates: 11/17/23-OUF

Full Time Monday-Friday 8am-5pm Hybrid position

Starting Wage:$23.78 an hour Exempt Annual Salary $49,462.40

Eligible Employer for Public Student Loan Forgiveness as a non-profit

The Tribe is more of a community based organization we understand your family life is important, it’s important to us too. With our 15 Paid Holidays off include: New Year’s Day, M.L. King Jr. Day, President's Day, Easter Monday, Memorial Day, Independence Day, SCIT National Holiday, Labor Day, Michigan Indian Day, Veteran's Day, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve Day we never miss those special moments with our kids, family, and friends due to working.

We also have a summer schedule that allows our team members to have more family fun in the sun.

The summer work day is 10 hours with a ½ hour paid lunch; Monday – Thursday. The summer work day will be for departments that work Monday-Friday. The summer work schedule will start the last Monday of May and end the first Monday in September. 

Position Summary:

Under the supervision of the Grants and Contracts Director, act as Grants and Contracts Compliance Coordinator for all grants and contracts obtained by the Saginaw Chippewa Indian Tribe.  Ensure all grants and contracts are expended, modified and tracked in compliance with funder requirements.  Perform complex financial analysis and customized reporting with ability to analyze expenditures, recognize trends and support budget justifications consistent with agency requirements.

Essential Duties and Responsibilities:

• Interface with grant agencies and staff to assure programs are in compliance with applicable regulations and tribal policies and operating procedures.  Take appropriate action when agency requests are identified.
• Assist with completion and provide oversite to grant and contract budgets, as well as resolving variances, identifying problems, formulating solutions and making recommendations, including analyzing gaps between planned budgets and actual expenses throughout the lifecycle of the grant or contract.
• In collaboration with the Grants and Contracts Director, verify costs are incurred within the grant period as written in the Grant and Contract Timeline to meet grant and contract targets.
• Assist in developing contracts for services and advertising bids for contracted services.
• Assist in negotiating grant and contract agreements.
• Assist Grants and Contracts Director in support of Programs and Accounting when grant and contract issues arise.
• Provides recommendations on terms and conditions of award agreements received from federal, state or private agencies.
• Ensure program reports including close out reports to federal agencies are submitted in a timely and efficient manner.
• Perform complex financial analysis and customized reporting including ability to analyze expenditures, recognize trends and support budget justifications consistent with SCIT requirements.
• Assist in tracking and reporting of grant and contract budget spend downs. 
• Work with Community Data, Planning and Special Projects Coordinator to apply available data sources and research to conduct financial analysis on a broad range of topics.
• Perform administrative tasks including management and maintenance of financial aspects of grant files as needed within SCIT systems.
• Work closely with the Grants and Contracts Team in development and submittal of grant budgets, including pre and post award management, project reporting and close-outs.
• Create/utilize monitoring system for tracking and spend down of all grant and contracts.
• Assist Grants and Contracts Director and Accounting Team with analyzing and compiling data for Grants and Contracts Annual Report to Tribal Council and Tribal Administration.
• Provide technical assistance as required.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

Contacts/Purpose of Contacts:

• Contact with Tribal Council, Tribal Administrators and all Programs of the Tribe.
• Frequent contact with outside Grant and Contract funders for awarded grants and contracts

Knowledge, Skills, and Abilities:

• Knowledge and understanding of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards.
• Knowledge and understanding of computerized grants management systems.
• Ability to work under heavy stress situations.
• Demonstrated strong oral and written communication skills.
• Knowledge of Tribal programs from inception to approval process, execution and management.
• Ability to compile information and draw conclusions through report analysis.
• Ability to react quickly and make effective decisions in any situation.
• Skill in budget preparation and grant and contract modifications.
• Skill in operating various word-processing, spreadsheets and database software programs.
• Proficiency in Microsoft Excel with comfort navigating new software products and applications.

Physical Demands:

• Frequent use of hands, wrists, fingers associated with computer equipment.
• Required to sit for extended periods of time.
• Occasionally walk and stand.
• Normal visual acuity, ability to talk and hear.
• Occasionally lift and/or move up to 20 pounds.

Work Environment:

• Normal office environment. 
• High stress level as associated with grant and contract deadline demands.
• Extended hours and irregular shifts may be required. 
• Travel may be required.

Job Requirements

• Bachelor’s degree in Business Administration with an emphasis in Accounting.
• Five years’ experience in governmental fund accounting and grants and contracts management, including desk audit preparation, financial management and assistance with oversight of grants from beginning through closing review.
• Strong competence in use of spreadsheet and database software in financial analysis, fiscal management and financial reports including strong Excel skills.
• Ability and skill in prioritizing a high volume workload to ensure deadlines are met.
• Ability to provide technical advice and information to managers and staff in area of expertise.
• Comprehensive experience in complex budget analysis, preparation and modification including experience with Grant Adjustment Modifications.
• Extensive knowledge of federal, state and private grants to appropriately assist with management of the Tribe’s requirements, including regulations and procedures applicable to grants and contracts.

Desired Qualifications:

• Experience with P.L. 93-638 BIA and IHS contract regulations
• Knowledge and experience working with federal and state agencies.
• Experience with federal OMB circulars, cost principles and desk audit requirements for Federal, State and private awards.
• Certified or become certified through completion of the tribal grants management program.

License, Certification, or Special Requirements:

• Native American preference shall apply to all positions.