Administrative Assistant I

ABOUT THE ORGANIZATION:

Our firm began in 1971 with one goal in mind: to provide excellence in service and professional expertise to our clients. Now, well into our fifth decade, Teal Becker & Chiaramonte, CPAs, P.C. is still delivering on that promise.

Through the years this focus was core to growth as we added staff and services, expanded to our current location, and garnered recognition and awards. It enabled us to attract and retain the finest CPAs and financial professionals in the market and has driven our firm's growth in size, experience and stature. Our focus on excellence has continued for all our clients, from individuals and firms with few employees and modest revenue, to corporations with revenues in the hundreds of millions.

EOE STATEMENT:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

CATEGORY: Administration

An Administrative Assistant I, provides a wide array of support to all departments within the Firm with entry level level skill set and knowledge of processes and procedures. In this role, you learn the basic processes and procedures.

JOB FUNCTIONS:

• Scanning and copying
• Process outgoing mail through postage machine, including bulk mailings, overnights, certified, etc.
• Process incoming mail and distribute
• Occasionally going to post office, including daily trips during tax season
• Administrative errands; including Walmart, BJs, or other store runs as needed based on what we need
• Answer rollover calls
• Cover receptionist desk, as needed for lunches, out of office, etc.
• Various typing projects as needed, including letters, mail merges, labels
• Basic understanding of monthly engagement letters to clients, including preparing, formatting, scanning, copying and filing
• Process bank confirmations
• Maintaining portal, to include adding staff, updating clients, uploading files
• Rotational kitchen duties, including ordering lunches, maintaining kitchen/coffee supplies
• Maintain administrative areas and front desk/lobby, including organizing/maintaining supplies, stocking, and ordering
• Basic understanding of copying and processing tax returns, including corporate, trusts, gift tax, nonprofit, pension administration, and personal returns
• Electronic filing of extensions and tax returns
• Basic understanding of copying, scanning, binding, proofing, and editing at all stages of the financial statements
• Proof, edit, and bind proposals/valuation reports

PAY RANGE: $22 - $25 / Hour

POSITION REQUIREMENTS:

• • Ability to work independently as well as in a team environment is a must.
  • Completion of a high school diploma or equivalent. Additional course work in math is preferred.
  • Minimum of one year of clerical or administrative experience.
  • Ability to handle driven deadlines and work in a high paced demanding environment.
  • Ability to prioritize and handle multiple tasks simultaneously.
  • Strong verbal and written communication skills.
  • High degree of attention to detail and organization.
  • Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook.
  • Ability to type 60-70 WPM minimum and possess solid proofreading skills.
  • Strong ability to read and interpret written word and understand verbal instructions as related to any duties assigned.
  • This position requires overtime during tax season and around other deadlines throughout the year. An individual might also have to lift 5 – 10 pounds occasionally.

  • This position is contingent on the satisfactory completion of a background check.

FULL-TIME/PART-TIME: Full-Time

EXEMPT/NON-EXEMPT: Non-Exempt

KEYWORDS: administrative, clerical

LOCATION: NY, Albany

ZIPCODE: 12205

PIc50ee8470ee7-29952-33309844