Administrative Assistant - Nursing

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Matheny is a special hospital for children and adults with medically complex developmental disabilities. Matheny’s mission is to provide exceptional care and an optimal quality of life for children and adults with special needs and medically complex developmental disabilities. Founded by Walter and Marquerite Matheny in 1951, the Matheny of today is a pioneer in providing fully integrated, personalized care and education that respects each person's dignity and encourages their highest potential. At Matheny, we focus on abilities in a warm and nurturing environment.

Our fully-accredited non-profit private school combines traditional academics with therapeutic intervention and pre-vocational skill development. Our Adult Services Program includes five licensed community residences/group homes and two adult learning centers. Staffed by experienced therapists and instructors, the program supports adult patients as they attain their highest level of functioning and integration into the community. Matheny's Arts Access program empowers individuals with disabilities to create art without boundaries. Through the use of innovative communication systems, the artists have complete freedom to explore a world that is defined only by their unlimited creativity and unique self-expression.

Matheny Medical and Educational Center has a career opportunity available for a Full Time Administrative Assistant for our Nursing Department.

Desired Qualities of an Administrative Assistant:

• Respect
• Professionalism
• Integrity
• Compassion

Incentives for joining the Matheny team:

• Paid Training
• Staff Appreciation events
• Health and Wellness fairs
• Employee Recognition Awards
• Diversity events
• Employee Referral Bonuses

Enriching Lives. Growing Abilities

Duties of this position include:

• Provides clerical support for the Nursing department including, but not limited to, typing, transcription/dictation, filing and maintaining telephone contacts.
• Maintains current nursing licenses and CPR certifications for all department nurses. Follows up with employees on any outstanding documentation. Submits updated licenses and certifications to Human Resources.
• Maintains department policy and procedure manuals in an up-to-date fashion.
• Coordinates all payroll activities for department personnel with the Finance department.
• Maintains and coordinates department and committee activities; records minutes as assigned. Meetings includes:
• Monthly Nursing Administration Meetings
• Clinical VAP Meetings
• Recruitment and Retention Committee
• Nurse Practice Council
• Organizes and coordinates meetings with other personnel as assigned.
• Orders office supplies for department as needed.
• Provides switchboard relief as assigned.
• Interacts and advocates for patients in an appropriate manner. Coordinates the Home Pass Hotline.
• Participates in staffing activities in the absence of the staffing nurse.
• Provides Administrative Support to : Adon, Employee Health Nurse and Nurse Managers as needed.

For Full Time employees, Matheny offers a competitive salary and comprehensive benefits package that includes medical/dental, life insurance, tuition reimbursement, tax deferred retirement plan, and generous paid time off.

All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

PM22

High School Diploma or GED required.

Associate’s degree from an accredited college or university preferred.

Ability to communicate effectively verbally and in writing.

Computer proficiency, including use of word processing, spreadsheets, presentation software, e-mail and a basic understanding of databases required.

Good interpersonal skills.

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