House Manager (Residential Specialist)

• Responsible for medical appointments by scheduling and transporting individuals (physical, dental, eye examinations, laboratory work, etc.). The RS may work with the Lead DSP to complete appointments but is ultimately responsible for ensuring they occur timely and are documented and followed up on.;
• Ensures all medication changes are clearly documented in, Therap on-line records, Physician Orders, and MAR;
• Sets up MARs monthly and checks for accuracy, keeping all staff and the pharmacy informed of changes;
• Ensures all significant medical updates are communicated to the individual's team including QA Director, agency RN and Service Coordinator;
• Obtains medical treatment for illnesses or injuries in a timely manner;
• Comments on action taken to resolve monthly directive items received from Program Specialist and submits comments back to PS by the first day of the month;
• Supports PS, as needed, with completing HIPS/APTS in accordance with required timelines and communicates progress to Program Specialist;
• Is prepared to attend monthly service monitoring conducted by the TCM as needed;
• Submits information for event reports to PS;
• Group home RSs complete CIST notes as required;
• Ensures emergency drills are completed as required;
• Review “high” shift notes in Therap daily to be aware of things needing addressed at locations and ensure those things are addressed;
• Visits assigned locations at least once a week, or more often as needed, to check accuracy of MAR, medical documentation, financial ledgers, status of food in the home and other general health and safety functions in the home and for individuals; filling out the Site Visit form once a week;
• Communicates daily with all staff to provide consistency in addressing each individual's needs;
• Attends Annual PCP meetings with individuals to act as an advocate for their needs, wants, and desires;
• Ensure all staff read and acknowledge individuals' annual plans;
• Supervises and schedules sufficient staff to maintain required staffing ratios; turning in variance reports (for ISL's only) as necessary;
• Responsible for ensuring all staff scheduled for shifts are current with delegations, skills trainings and all other trainings according to CDD's policies;
• Process staff occurrences (absences and incidents of tardiness);
• Documents staff attendance and leave time; reviews electronic timekeeping records for accuracy and approves hours worked;
• Is responsible for disciplinary matters related to policy and procedure violations for their subordinates;
• Submits staff evaluations in a timely manner;
• Maintains effective working relationships with supervisor and peers;
• Works with Program Specialist to ensure monthly in-home staff meetings are conducted;
• Has on-call responsibility which may include filling in to work shifts in the absence of a DSP, altering schedule as necessary to meet individual needs;
• Requests weekly household, individual funds, house petty cash funds; plans and maintains menus; orders and purchases food and household supplies; replaces worn items, ensuring adequate supplies are available to operate the home. The RS may work with the Lead DSP on these items but is ultimately responsible to ensure they are completed.;
• Oversees individual money expenditures and maintains required records at the home;
• Makes adjustments in household budget and spending as directed by the Chief Financial Officer, Chief Program Officer or Chief Executive Officer;
• Schedules maintenance and oversees the site implementation of the agency's Physical Facilities and Safety Policy; inspects all areas of the facility daily, maintaining adequate housecleaning standards, and entering maintenance and repairs in to the electronic system and notifying maintenance directly for emergency maintenance repairs;
• Ensures safe and continuous operations of assigned vehicles, e.g. schedules maintenance and repairs as needed, reports needed repairs, accidents, and traffic violations; ensure that the van is available for a monthly inspection;
• Schedules vans for transportation needs;
• Provides companionship, emotional support, crisis intervention and behavioral counseling to individuals;
• Monitors personal appearance of individuals

Compensation details: 23.73-23.73 Hourly Wage

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