Accounts Payable/Receivable Clerk & Office Associate

About Cole Hardware:

We are a VERY local, family-owned business serving the San Francisco Bay Area since 1920. Cole Hardware is especially known for our outstanding customer service, our commitment to the communities we operate within, and our leadership in social and environmental efforts through public outreach, education, and partnerships with various San Francisco and Oakland agencies. Fun fact: we were the first green-certified hardware store in the nation! If you are passionate about your career and about contributing to a company you can believe in, consider joining our team.

Why Cole Hardware? Cole Hardware offers the strongest benefit and compensation packages for our industry: Medical, Dental, 401K Retirement, Commuter Benefits, Employee discounts, Vacation, and much more; in addition, we offer great opportunities for growth and career development.

Job Summary:
We are seeking an Accounts Payable/Receivable Clerk & Office Associate to join our team. In this role, you will be responsible for handling various accounting tasks, including processing invoices, handling accounts payable and receivable, and assisting with general office duties. The ideal candidate is detail-oriented, organized, and has excellent math and communication skills. This is a great opportunity for someone looking to contribute to a dynamic team and gain experience in accounting and office administration.

Responsibilities:

• Process full AP cycle: review invoices, ensuring accuracy and adherence to company policies, record invoices provide appropriate coding

• Coordinate with various departments to maintain accurate accounting records

• Prepare and distribute accounts payable checks and maintain accurate records of transactions

• Perform monthly corporate credit card reconciliation

• Collaborate with internal teams and external vendors to resolve any payment discrepancies or issues

• Assist with the collection and posting of accounts receivable payments

• Conduct regular reconciliations of vendor statements and follow up with vendors as necessary

• Assist in month-end and year-end closing processes

• Maintain accurate and up-to-date accounting records and documentation as it pertains to accounts payable and receivable

Administrative:

• Assist with general office duties, such as filing, data entry, and answering phone calls

• Support the accounting team with ad-hoc tasks and special projects as needed

• Monitor office supply levels and reorder as necessary or as management requires

• Daily review and distribute mail correspondence to the appropriate staff

• Assist with answering of incoming administration and other calls

• Respond to questions, and requests from team members across the organization as needed

• Participate in events as needed

Qualifications:

• High school diploma or equivalent required; associate's degree in accounting or related field preferred

• Proven experience in accounts payable/receivable or general accounting

• Solid understanding of basic accounting principles and procedures

• Proficiency in MS Office, particularly Excel, and experience with accounting software

• Excellent attention to detail and accuracy in processing accounting transactions

• Strong organizational and time management skills, with the ability to prioritize tasks effectively

• Strong written and verbal communication skills

• Ability to work independently and collaboratively in a team environment

• Demonstrated problem-solving and decision-making abilities

• Strive for accuracy and excellence

• Display a positive attitude in the face of ambiguity and change

• Ability to pass a basic Accounting/Basic Math with Excel Proficiency Assessment

Wage Range: $20.00 -$24.00 per hour

Cole Hardware is an equal-opportunity employer and is committed to making employment decisions on the basis of merit. We want to have the best available person in every job. Company policy prohibits unlawful discrimination based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, or sexual orientation, including all classes protected by federal, state, or local laws. All such discrimination is unlawful and will not be tolerated. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment-qualified applicants with arrest and conviction records.