Accounts Payable Clerk

Title: Accounts Payable Clerk

Supervisor: Accounting Manager

Department: Accounting

FLSA Status: Non-Exempt Hourly

Summary/Objective

The Accounts Payable Clerk will be responsible for acquiring and processing invoices, as well as assisting in the reconciliation of accounts and paying/receiving payments from vendors and customers.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Accounts Payable Clerk general tasks and duties can include, but are not limited to the following:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.

Competencies/Requirements

1. Risk Assessment, Analysis and Management
2. Organization Skills
3. Attention to detail

1. Research
2. Communication proficiency
3. Ethical Conduct
4. Initiative
5. Time Management
6. Flexibility
7. Communication Proficiency
8. Collaboration Skills
9. Minimum of 1 year of accounting, clerical or administrative experience
10. Preferred: Bachelor’s Degree in Accounting

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time, non-exempt hourly position. Hours of Operation are Monday through Friday, 8:30 a.m. to 5 p.m.

Travel

No travel is expected for this position.

As per Executive Order 11246 Section 503, & VEVRAA: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.