Senior Administrative Assistant

Virginia MetalFab is looking for motivated and energetic individuals to fill the role of Senior Administrative Assistant.

WHO YOU ARE IN THIS ROLE

As a Senior Administrative Assistant, you will be a part of an AWESOME office team and will help facilitate the efficient operations of the company by performing a variety of clerical and administrative tasks. Your responsibilities include receptionist tasks such as answering calls, greeting visitors, and directing communications, ensuring a warm and professional atmosphere. Additionally, you'll play a key role in order processing, helping to streamline and manage orders efficiently. Your ability to work well with others in a fast-paced setting is vital, as is your willingness to take initiative and work under minimal supervision. A goal-driven mindset and the ability to handle multiple tasks simultaneously are essential qualities for success in this position.

VIRGINIA METALFAB

Virginia MetalFab was founded in 2002 to provide the equine industry with high-quality manufactured and customized products. Since then, we’ve diversified to provide fabrication and manufacturing services to companies in a wide range of industries. Today we manufacture metal parts and assemblies for a wide range of industry leaders in the energy, utilities, transportation, and technology industries.

WE HAVE AMAZING PEOPLE!

You will love our people! We have hunters, car enthusiasts, gamers, musicians and every other variety of people. We have family people, single people, HAPPY PEOPLE! You will find friends here and we encourage you to bring along your friends too!

FUNCTIONS OF THE JOB

• Answering phones and routing calls to the appropriate department(s)/person(s) after determining the nature of the call.
• Take and deliver messages to proper personnel and departments.
• Schedule meetings and send meeting invites to attendees.
• Perform various general in-office tasks as assigned
• Oversee clerical tasks, such as sorting and sending mail each day.
• Maintain proper documentation on tasks, as needed.
• Welcome any visitors to the office and help direct them to the proper department.
• Type routine correspondence, letters, forms, or materials provided by staff in draft form.
• File forms, correspondence, and/or documents in accordance with established office routines.
• Copy and duplicates materials as requested.
• Assists other clerical staff by providing them support in accomplishing their job duties in times of peak demand or to meet work priorities.
• Inventory and order proper office and shop supplies.
• Work on a variety of logistics functions in support of daily operations
• Assist in all divisions, Finance, HR, Sales, and Production as needed.

HOURS

8-hour shift Monday-Friday/ 7:00 a.m. - 4:00 p.m.

POSITION QUALIFICATIONS

Competency Statement(s)

• Communication, Oral: Possesses the ability to communicate effectively and clearly with others using spoken words, ensuring messages are understood and appropriately responded to.
• Accountability: Demonstrates the capacity to accept responsibility for actions and decisions, ensuring reliability and trustworthiness in fulfilling job duties.
• Accuracy: Exhibits the ability to perform tasks accurately and thoroughly, paying close attention to details in all aspects of work, from communication to order processing.
• Safety Awareness: Maintains a keen awareness of workplace safety, able to identify and correct potential hazards to ensure a secure environment for all employees.
• Research Skills: Capable of designing and conducting systematic, objective, and critical investigations, particularly in finding information to support order processing and problem solving.
• Problem Solving: Displays adeptness in identifying solutions for work-related challenges, especially in fast-paced situations, and in managing multiple tasks simultaneously.
• Innovative: Shows the ability to look beyond standard solutions, bringing creative and effective approaches to improve processes and overcome challenges.
• Conceptual Thinking: Ability to think abstractly and understand complex ideas, aiding in the conceptualization of solutions and strategies for office management and communication.
• Analytical Skills: Utilizes strong thinking and reasoning abilities to solve problems, particularly in order processing and coordination between departments.
• Organization: Demonstrates the capacity to prioritize tasks effectively and manage time efficiently, ensuring tasks are completed in a timely and orderly manner.

SKILLS & ABILITIES

Education: HS or GED

Experience: At least 1-2 years in a similar role, demonstrating proficiency in handling phones, managing correspondence, and performing general office tasks.

Computer Skills: Proficient with or the ability to quickly learn production software or other company systems. Proficient with Microsoft Office Suite.

Certifications & Licenses:

Other Requirements: Excellent verbal and written communication skills. Excellent interpersonal skills with experience in handling multiple tasks in a fast-paced environment. Able to wear PPE in the shop area.

Physical Demands

Lift/carry - Up to and including 21-50 lbs. occasionally.

Push/pull - Up to 26-40 lbs. occasionally.

WORK ENVIRONMENT

Exposure to Chemicals – acetone, gasoline, purple powder, etching.

Exposure to outside elements and working in a non-climate controlled environment.

BENEFITS

In addition to providing you with competitive compensation, our benefits package is pretty impressive! Check out these AMAZING benefits –

What about insurance? We’ve got you covered….

• Medical Coverage: Choose from three Anthem options to get the perfect fit, including family plans, with an eye exam included!
• Dental Insurance: Smile with confidence with coverage for preventive, basic, and major services!
• Vision Insurance: Keep an eye on the future with coverage for exams, materials, frames or contacts, and even prescription safety glasses!
• Disability Insurance: Short and long-term plans to make sure you're covered when life throws curveballs.
• Life Insurance: We value you and your family with basic life and AD&D insurance, plus voluntary options.
• Accident Insurance: If accidents happen, we've got your back!
• Cancer Insurance: Supporting you with a fixed amount if you face a cancer diagnosis.
• Critical Illness Coverage: You’ll receive fixed amounts for covered illnesses, because we care.
• Hospital Indemnity: Hospital stays can be tough; we ease the burden with flat dollar reimbursements.
• Employee Assistance Program (EAP): Confidential services for mental health counseling, budgeting, and will prep - we've got you covered!
• Pre-paid Mental Health Visits: Your mental well-being matters; enjoy 3 pre-paid personalized visits!
• Wellness Incentive: Get rewards for participating in wellness programs. Healthy living can be fun (and rewarding)!

Join our team and experience these AMAZING benefits designed just for you and your loved ones! Eligibility starts on the first day of the month following 30 days of full-time employment (30+ hours per week).

How about time off? We’ll make sure you get plenty of opportunities for some R&R…

Lots of paid time off (PTO)

PAID holidays

Anything else? You betcha!

Referral program – you get $1,000 for every friend you refer who works here for one year!

Corporate Chaplain

Boot stipend for floor workers

Liberty University online education discount

WE ARE LOOKING FORWARD TO HEARING FROM YOU!