Director on Duty/Facility Supervisor

Job Title:

Job Code:

FLSA Status: Non-Exempt

Job Grade: Part-Time

Reports to: Multi-Team Leader

Revision Date: 12/21/2023

Leadership Level: Leader

Primary Function/Department:

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Director on Duty at the YMCA of the Greater Tri-Valley intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined. will be responsible for the overall supervision of the YMCA building and grounds. This person must be able to supervise staff and volunteers and make sure that everyone follows safety standards and policies of the YMCA. In addition, this person must ensure that every member of staff is building relationships by following the Staff Ethics and Code of Conduct.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

In the absence of any other YMCA director or coordinator, the relationship manager-on-duty will be:

• Responsible for all programs and facility operations of the branch while on duty.
• Reviewing that all staff are at their assigned posts and reporting any discrepancies
• Serving as first point of contact for all membership-related concerns; following up with the proper department head
• Evaluating program areas and staff by completing DOD reports on every shift
• Responsible for the opening/closing of the branch facility, as well as monitoring security procedures and facility operations during the assigned shift.
• Serving as primary responder to all security, fire alarms and operational incidents.
• Remains in the building at all times a second, qualified Director on Duty is placed in charge
• Directs all safety procedures and compliance with Health Department codes, Emergency/Safety Procedures. Enforces YMCA building policies and procedures as directed in the Employee Handbook.
• Arrives five to ten minutes prior to the beginning of shift if relieving another DOD. Expected in the building 20-25 minutes early if opening the facility
• Makes rounds by moving throughout departments and performs drills.
• Provides membership tours
• Provides light housekeeping duties as necessary (i.e., picking up trash, dust mopping, cleaning counter tops, straightening program areas, etc.)
• Follows all cash control procedures
• Is committed to maintaining a workplace free from all forms of harassment
• Secures rooms and facility, completes DOD reports, corrective actions as necessary, incident reports and provides feedback about areas of concern.
• Provides staff with ongoing supervision related to abuse risk.
• Provides staff with regular feedback regarding their boundaries with youth.
• Requires staff to adhere to policies and procedures related to abuse risk.
• Responds quickly to policy and procedure violations using the organization’s progressive disciplinary procedures.
• Responds seriously and confidently to reports of suspicious and inappropriate behaviors.
• Follows mandated reporting requirements.
• Communicates to all staff the organization’s commitment to protect their youth from abuse.

LEADERSHIP COMPETENCIES:

• Critical Thinking & Decision Making
• Communication & Influence
• Emotional Maturity

QUALIFICATIONS:

• One or more years of experience in facility management or a closely related field.
• CPR, First Aid and AED certifications required
• Must meet all Association-Wide training requirements in addition to those set forth by their Supervisor.
• Ability to respond to safety and emergency situations.
• Must be able to pass a Nationwide Criminal and Sex Offender Registry Background Screening.
• Must ensure that the physical and social environments for program delivery reflect the Y’s definition of character and values

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the employee is often required to: climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand for an extended period of time, climb ladders, walk, shovel snow, plow snow, lift and/or move up to 50 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity.
• The work is performed both indoors and out, and may require travel to various locations.
• While performing the duties of this job the employee is exposed to weather conditions prevalent at the time.
• Must meet all Association-Wide training requirements in addition to those set forth by their Supervisor.