Political and Legislative/PAC Assistant - Full-time

Political and Legislative/PAC Assistant

US-DC-Washington

Job ID: 2024-0013
Type: 5 (Non-Exempt, Bargaining Unit 2 (NEB)
# of Openings: 1
Category: Government/Legislative Affairs - Political & Legislative Assistant
Air Line Pilots Association, Int'l.

Responsibilities

Political and Legislative/PAC Assistant

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks a Political and Legislative Assistant for our office in Tysons (McLean), Virginia. ALPA represents more than 77,000 pilots at 41 airlines in the United States and Canada. Under direct supervision, the Political and Legislative Assistant supports the Government Affairs Department with Political Action Committee (PAC) administration and provides legislative support.

Responsibilities include preparation of PAC disbursement memos; maintaining accurate PAC records to ensure Federal Election Commission (FEC) compliance; maintaining ALPA-PAC dues check-off program, inputting information on individual records, maintaining online check-off forms, as well as physical forms that arrive in the mail; thank you letters, cancellation notices, and donor recognition lists; preparation of materials for external ALPA-PAC reviews; answering member inquiries relating to ALPA-PAC; keeping accurate files for access by external auditors; maintaining several email accounts for the Government Affairs Department; and, assisting with legislative research, workshops, seminars, congressional hearing monitoring, congressional correspondence, and congressional testimony preparation.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

This position is covered by a collective bargaining agreement.

ALPA is a member-driven, staff supported, union with two internal professional unions.

Minimum Requirements:

• Two years of college; high school diploma required; or, the equivalent combination of education and experience.
• Three (3) years of related experience required, preferably in a government-related role, five (5) or more years strongly preferred.
• Customer/member service experience required.
• Quorum PAC (CisionPAC) or experience with PAC software preferred.
• Knowledge of Capitol Hill, the legislative process, current U.S. political dynamics, and/or federal election laws preferred.
• Experience in political fundraising, congressional office, political campaigns, or federal government relations preferred.
• Federal Election Commission (FEC) compliance experience, especially with political action committees, is a plus. At management discretion, additional equivalent experience and/or ALPA experience with proven expertise may be substituted for some of the above.
• Must be willing to work in a fast-paced environment and manage multiple projects.
• Must be extremely detail oriented; be able to work in a team environment; and possess strong organizational skills.
• Excellent interpersonal and communications skills, oral and written, for effective interaction with all levels of contacts, internal and external.
• Software: Microsoft Word, Outlook, Excel, and PowerPoint required.
• Able to work flexible schedule on short notice as needed.
• Excellent interpersonal and communications skills, oral and written, for effective interaction with all levels of contacts, internal and external.
• Software: Microsoft Word, Outlook, Excel, and PowerPoint required.
• Able to work flexible schedule on short notice as needed, including the Association’s Capitol Hill office.

Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position; move about the office; determine what others have said or written; and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). Sporadically, may be responsible to move, raise, reach, and/or retrieve binders, boxes, cases, and/or files weighing as much as 25 lbs. (Assistance may not always be available.)

ALPA offers competitive salaries with terrific benefits, including:

• 401k Plan with Non-Elective Employer Contribution of 11% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment. No employee contribution required! The 401k plan includes a Roth option and 4-year vesting schedule.
• Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children;
• 27 days paid vacation and holidays per year plus 2 volunteer days per year;
• Generous sick and bereavement leave;
• Competitive parental leave;
• Company-paid premiums for disability and life insurance;
• Flexible Spending and Health Savings accounts;
• Retiree health plan;
• Education Assistance Program; and,
• Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.

PROJECTED SALARY RANGE: $939.00 - $1,263.00 per week

Relocation Not Provided.

PM19

Qualifications

Memorandum

To:

All ALPA Employees

From:

Human Resources Department

RE:

REPLACEMENT OPPORTUNITY

Date:

February 15, 2024

The following Unit 2 position is available in our McLean, VA office:

POSITION:

Political and Legislative Assistant, Gr. 6

DEPARTMENT:

Government Affairs

REPORTS TO:

Director, Government Affairs

CLOSING DATE:

February 22, 2024

SALARY RANGE: $939.00 - $1,587.00

EMPLOYEE REFERRAL BONUS: $1,465.00

JOB DUTIES

Under direct supervision, the Political and Legislative Assistant supports the Government Affairs Department with Political Action Committee (PAC) administration and provides legislative support.

Responsibilities include preparation of PAC disbursement memos; maintaining accurate PAC records to ensure Federal Election Commission (FEC) compliance; maintaining ALPA-PAC dues check-off program, inputting information on individual records, maintaining online check-off forms, as well as physical forms that arrive in the mail; thank you letters, cancellation notices, and donor recognition lists; preparation of materials for external ALPA-PAC reviews; answering member inquiries relating to ALPA-PAC; keeping accurate files for access by external auditors; maintaining several email accounts for the Government Affairs Department; and, assisting with legislative research, workshops, seminars, congressional hearing monitoring, congressional correspondence, and congressional testimony preparation.

MINIMUM REQUIREMENTS

v Two years of college; high school diploma required; or, the equivalent combination of education and experience.

v Three (3) years of related experience required, preferably in a government-related role, five (5) or more years strongly preferred.

v Customer/member service experience required.

v Quorum PAC (CisionPAC) or experience with PAC software preferred.

v Knowledge of Capitol Hill, the legislative process, current U.S. political dynamics, and/or federal election laws preferred.

v Experience in political fundraising, congressional office, political campaigns, or federal government relations preferred.

v Federal Election Commission (FEC) compliance experience, especially with political action committees, is a plus. At management discretion, additional equivalent experience and/or ALPA experience with proven expertise may be substituted for some of the above.

v Must be willing to work in a fast-paced environment and manage multiple projects.

v Must be extremely detail oriented; be able to work in a team environment; and possess strong organizational skills.

v Excellent interpersonal and communications skills, oral and written, for effective interaction with all levels of contacts, internal and external.

v Software: Microsoft Word, Outlook, Excel, and PowerPoint required.

v Able to work flexible schedule on short notice as needed, including the Association’s Capitol Hill office.

Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer. Regularly required to maintain a stationary position; move about the office; determine what others have said or written; and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and local metropolitan area. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage and/or boxes weighing as much as 50 lbs. (Assistance may not always be available.)

Please apply online at www.alpa.org
and click on Careers;
click on view all open positions and
Political and Legislative Assistant, US-VA-Tysons (McLean);

Apply for this job online;
Fill out an online form; and,
create your login and enter your information as directed.

Please select the “Internal Applicant (current employee)” option

from the “How Did You Hear About Us?” drop-down menu.

ALPA employees who are interested in applying must also

complete an in-house bid form.

PLEASE NOTE:

The offer of employment for this position will be made only through the Human Resources Department.

*REMEMBER!

You may be eligible to receive a referral bonus up to the amount shown, if ALPA hires an applicant referred by you.

Make your referral online at www.alpa.org; click on About ALPA/Careers;
click on view all open positions and
Political and Legislative Assistant, US-VA-Tysons (McLean);
Click Refer a friend for this job.

Compensation details: 48828-65676 Yearly Salary

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