Administrative Assistant

Contract Assignment to Direct hire role---Monday-Friday schedule

Job Description

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone, and email communication).
• Collaborating with and supporting team members, working on key projects and initiatives.
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key projects.
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed.
• Managing key expense reports, invoicing, and purchasing card transactions.
• Preparing related reports for team and company use.
• Serving as the receptionist for the project.
• Support human resources orientation efforts and assisting with HR related paperwork.
• Managing and scheduling inter-group and cross-company meetings involving department staff.
• Assigned special projects and various additional duties throughout the duration of the project.

Skills Required

• At least 1 year of administrative support experience required.
• Good communication skills
• Used to fast-paced environments
• Experience ordering food for job site Tech savvy (computers, outlook, Microsoft, printers, phones etc)
• Manage office supplies
• Provide support to visitors
• Assist with organizing company events and outreach
• Experience onboarding employees a Plus
• Bilingual preferred but only a plus
• Strong written and verbal communication skills.
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Previous track record of successfully meeting deadlines and project expectations.
• Ability to work with people at all levels of the organization, including senior leadership, as needed.
• Outstanding attention to detail and strong organizational skills.
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state

JOB-10041307