Production Administrator - Live Events

At BI WORLDWIDE, we are committed to creating belongingness, where D&I is a priority. We invite you to join us as we continue to expand our culture of inclusivity, collaboration, and authenticity together.

Our Meetings & Shows team is seeking interest for a talented Production Administrator - Live Events to support their off-site and freelance staff with corporate meetings, events and shows.

Responsibilities:

• Support field staff and freelance team
• Organize workflows to meet BIW specifications and deadlines
• Oversee project costs as developed by the Producer, and process financials
• Interface with BIW accounting -- PO requests, SIFs, invoices
• Anticipate bottlenecks, identify risks, and escalate issues
• Ensure compliant use of branding and templates
• Manage production and crew travel
• Manage all insurance and COI needs
• Archive final documents and media files
• Department Support
• Database management
• Facilitate & Manage CR requests
• Manage ASCAP licensing
• Promote process improvement
• TCSI's submissions to clients after each show
• Manage award Submissions
• Maintain and modify department templates
• Manage project archive folders
• Onboard new department hires

Requirements and Skills:

• Excellent interaction skills with strong leaders
• Proven experience as an events production manager
• Adept in financial accounting and budgeting
• Outstanding communication ability
• Ability to handle multiple projects under tight deadlines
• Excellent organizational and leaderships skills
• Proactive and resourceful
• Attention to detail
• Strong decision-making skills and a results-driven approach
• Strong proficiency in MS Office, OneDrive, SharePoint
• Minimal travel