Administrative Assistant/Receptionist

WHO ARE WE: BlackHawk Industrial provides you the highest quality industrial products and equipment, offering manufacturing services while creating innovative engineered supply solutions. We truly believe in the importance of the local relationships with the customers we service. Our employees have fun every day exceeding the expectations of our customers, suppliers, and shareholders. We distinguish ourselves as the #1 choice of industrial manufacturers who are in need of Technical Service and Production Savings.

We are BIG ENOUGH TO SERVE, and SMALL ENOUGH TO CARE.

SUMMARY: The Front Desk - Administrative Assistant provides administrative and functional support companywide and partners with the HR department. This role will be greeting guests, answering incoming calls, sorting mail, and more. Also, the administrative assistant is involved with various aspects of Human Resources, including training, new hires, reporting, and much more.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Served as the main contact for the front desk which includes answering incoming calls, mail sorting, delivery acceptance, and greeting visitors.
• Support the administrative functions of the Safety team to include, including maintaining training and incident records completing TRIR reports and OSHA-300 logs for all locations.
• Maintains reception area, supply room, conference rooms, and other common areas in orderly condition.
• Support companywide training program, assigning quarterly training and running weekly training reports.
• Serves as backup for the Recruiting Coordinator
• Support the administration functions for the ISO team, including maintaining records for audits, findings, and corrective actions. Communicate with department leaders as needed to do support audits.
• Administer LMS (Learning Manager Systems)
• Tracking in Excel on various projects
• Coordinates & assists with planning company lunches & meetings.
• Maintain safety shoe and glasses program.
• Administer Motus program.
• Answer employee questions about policy and procedures and refer to HR Manager as needed.
• Schedules interviews via Teams, in-person, and phone
• Assist the HR department with various projects.
• Manages fobs for all locations.
• Performs other duties as assigned.

QUALIFICATIONS:

• 2-3 experience preferred.
• Strong Microsoft Office & Excel required.
• Experience using LMS (Learning Manager Systems) preferred.
• Experience multi-line phone system preferred.
• Strong customer service skills required.
• Ability to take instruction & detail oriented.
• Strong communicator
• Maintain confidentiality, open to ideas and exhibits willingness to try new things.
• Able to adapt to changes in the work environment.

SUPERVISORY RESPONSIBILITIES:

• No direct supervisory responsibility.

EDUCATION and/or EXPERIENCE:

• High School Diploma required.
• Up to 2 years’ experience in a similar position preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

• None required.

WORK ENVIRONMENT:

• Employee is regularly required to speak and understand English, stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; reach with hands and arms. Employees are required to use computers and other equipment.
• Employee frequently lifts and/or moves up to _25_ pounds. Specific vision abilities include close vision and the ability to clearly focus vision.

PPE REQUIRED:

• A wrist rests for keyboard and mouse pad.

BENEFITS:

• Health Insurance BCBS of OK HDHP
• HSA with Employer match (must meet criteria)
• Dental and Vision Insurance
• 401K Plan and Company Match
• FSA (Full FSA, Limited FSA, and Dependent FSA)
• Company paid Long Term and Short-Term Disability
• Company paid basic Life Insurance and AD&D/
• Supplemental life and AD&D/Dependent life
• Ancillary Critical Illness Insurance (Wellness Rider Included)
• Ancillary Accident Insurance (Wellness Rider Included)
• Ancillary Hospital Indemnity
• Employee Assistance Program (EAP) – Includes concierge services and travel assistance.
• Paid Time Off
• Holiday Paid Time Off
• Gym Reimbursement
• Quarterly Wellness challenge with a chance to win money or prizes
• Tuition Reimbursement – after 1 year of employment

*BlackHawk Industrial is an Equal Opportunity Employer