Project Coordinator/ Assistant

At Akkodis, we use our insight, knowledge, and global resources to make exceptional connections every day. With 60 branch offices located strategically throughout North America, we are positioned perfectly to deliver the industry's top talent to each of our clients. Clients choose Akkodis as their workforce partner to solve staffing challenges that range from locating hard-to-find niche talent to completing quick-fill demands.

JOB TITLE: Project Specialist

EMPLOYMENT TYPE/DURATION: Contract role – Contract Duration: 6 + months

COMPENSATION: $30/hour

LOCATION DETAILS: Los Angeles , CA 90033-100% On-Site role

PROJECT SPECIALIST -

Primary Responsibilities

· Provides support over a wide range of office tasks to the Construction Project Management Team and assumes responsibility without direct supervision. Utilizes strong verbal and written communication skills, accomplishes and manages multiple tasks and conflicting priorities in a timely manner. Coordinates special project activities as assigned.

Daily Administrative Tasks:

· Associated with general administrative and clerical duties.

· Involves coordinating and scheduling meetings, activities, and programs.

· Maintains calendars and schedules.

· Takes general and administrative meeting minutes when required.

· Visitor and Inquiry Handling:

· Welcomes all visitors in a friendly and pleasant manner.

· Provides escorts for individuals as needed.

· Addresses inquiries, both by phone and in person, including complex questions requiring follow-up.

· Exercises discretion in releasing information.

· Conveys messages to the appropriate individuals in case of an employee's absence or unavailability.

Document and Project Management:

· Assists with documents and sets up meetings for the team.

· Communicates with consultants, contractors, and maintains project files.

· Ensures that directories, references, and other records are up to date.

· Collects and tracks project documentation as requested.

· Assists in the production of letters, memos, and correspondence for agreements, forms, purchase requisitions, project documents, and other business typing.

Expense Tracking and Filing:

· Keeps track of and performs data entry for project-related administrative expenses on spreadsheets.

· Tracks documents, invoices, logs, and scans other construction documents.

· Maintains a filing system for all documents and records for the Construction Project Management Team.

· Assists with document reproduction as requested and distributes to the project team.

Report Compilation and Support:

· Organizes and prioritizes daily workload to meet deadlines.

· Deals with variations in the Project team's needs.

· Compiles, edits, and publishes administrative and project-related reports as requested.

· Office Equipment and Maintenance:

Provides support to the entire Project Management team.

· Assists in maintaining office equipment and offers light IT troubleshooting.

· Logs and distributes mail, coordinates courier services.

· Handles office maintenance requests, office moves, key requests, and purchases required for project progress.

Construction Safety and Security:

· Oversees the construction safety training database.

· Collaborates with the Security Department for contractor credentialing and badging.

Interdepartmental Collaboration:

· Collaborates daily with the Project Management Team, Facilities, Information Systems, and other Support Services Staff.

· Aims to support and align initiatives and project goals.

Special Project Coordination:

· Coordinates special projects as assigned.

· Gathers available statistical data and presents findings to appropriate personnel.

· Requirements

· What are 3-5 “Must-Haves” that you want to see in a resume?

· Construction Experience is a MUST****

· 1-2 Years of hospital experience. Inpatient hospital/HCAi/OSHPD1

· Strong Excel Skills

· Strong Outlook

· Project Coordination

If you are interested in this job, then please click APPLY NOW. For other opportunities available at Akkodis go to www.akkodis.com. If you have questions about the position, please contact – mailto:dana.more@akkodisgroup.com" target="_blank">dana.more@akkodisgroup.com

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.modis.com/en-us/candidate-privacy/" target="_blank">https://www.modis.com/en-us/candidate-privacy/.

The Company will consider qualified applicants with arrest and conviction records.