Case Management Coordinator

Saxton & Stump provides solutions for complex legal issues and partners with clients to create a roadmap for their success. We are committed to empowering and supporting clients by delivering five-star service and results-focused advice.

We are looking for a dedicated and detail-oriented Case Management Coordinator to support our attorneys (and retired judges) in managing a diverse caseload. The successful candidate will play a crucial role in the litigation process, conducting research, organizing documents, and assisting in trial preparation. This position offers an excellent opportunity for professional growth.

Case Management Coordination (approx. 50%)

• Open case files and manage initial requirements.
• Assist attorneys in preparing legal documents such as pleadings, motions, and briefs.
• Conduct thorough legal research and analyze case law, statutes, and regulations.
• Organize and maintain case files, exhibits, and other relevant documents.
• Assist in drafting and reviewing legal correspondence and contracts.
• Coordinate and manage document production, including e-discovery.
• Prepare deposition summaries and assist in witness preparation.
• Schedule hearings, depositions, and other court-related events.
• Assist in trial preparation, including organizing exhibits and trial binders.
• Stay updated on relevant legal developments and changes in court rules and procedures.

Optimal Dispute Resolutions (ODR) responsibilities (Approximately 50%):

• Support other Mediators/Retired Judges when needed with document prep, mediation, forms, and scheduling.
• Vetting online leads by email or phone.
• Conflict Checks:
  • Prepare and submit conflict checks in a timely manner.
  • Follow up with the attorneys to determine case involvement or a possible waiver, reporting findings to the firm’s general counsel and Shareholder.
• Non-related ODR support needs:
  • Monitor Sr. Paralegals email for ECF docket filings when OOO – Process documents, disseminate important information to Shareholder, docket calendars.
• File Pleadings via State and Federal Electronic Filing Systems.
• Mediation Support:
  • Draft Mediation Agreements for review.
  • Follow up on timely return of mediation agreements from Counsel.
  • Reserve conference rooms and communicate with the Concierge team.
  • Prepare forms to direct the opening of New Client Matters.
  • Schedule Pre-Mediation Conferences via Zoom.
  • Prepare Mediation Attendee lists.
  • Issue appropriate Zoom link to virtual attendees for Mediation:
  • Document Preparation/ Index/Tab/Label Mediation Materials.
  • Upload case-related correspondence, agreements, and mediation submissions to iM case management software.
  • Organize documents for proper scanning for digital archive (USB).
  • File Closure.

• Minimum of 2-5 years of experience as a litigation paralegal or legal admin.
• Degree preferred but not required.
• Strong knowledge of legal concepts, procedures, and terminology.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Attention to detail and a high level of accuracy in work product.
• Effective written and verbal communication skills.
• Strong problem-solving and analytical abilities.
• Familiarity with electronic filing systems and e-discovery processes.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Collaborative and inclusive work environment.
• Cutting-edge technology and tools.

This position is based in the Lancaster, PA office.