Office Coordinator

*Applicants who apply through third-party sites (Indeed, Monster, etc.) will receive an email from ApplicantPro to complete their application.*

SUMMARY

The Office Coordinator acts as agency's first contact for clients, donors and visitors, both in person and by phone. Ensures smooth function of the office through maintaining sufficient level of office supplies and performing clerical duties. Assists with data entry and clerical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Acts as receptionist, answers main telephone line, greets guests/visitors, refers telephone calls and clients/visitors to appropriate parties, and schedules conference room. Checks messages in the General Mailbox and returns calls or relays messages to appropriate parties.
• Identifies and routes mail to appropriate responsible person(s). Orders and stocks postage.
• Stocks paper and stationery daily, monitors office supply levels and, selecting most cost-efficient supplier, orders necessary supplies for proper functioning of office.
• Keeps files in cabinet in proper order.
• Manages repair and maintenance of the office equipment, such as copier, fax machine and phone system.
• Makes arrangements for travel, special events and meetings: such as booking meeting space, rental cars and food as needed.
• Enters and updates information all applicable databases and spreadsheets. Runs reports and compiles data from databases and spreadsheets as requested.
• Maintains office in a clean and tidy manner, manages office services and provides hospitality to guests.
• Assist with documentation needs in the program departments as needed.
• Serve as main point of contact for the office to the building landlord regarding maintenance concerns.
• Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Computer skills including MS Word and Outlook and use other equipment such as the copier, fax machine and calculator. Ability to be trained on new computer application.
• Must be able to communicate effectively and clearly in verbal and written form; excellent phone skills needed.
• Functional fluency in one or more foreign languages helpful.
• Ability to communicate with people who have limited English.
• Able to manage multiple tasks while answering phone and greeting guests.
• Able to maintain confidentiality in all agency related matters.
• Able to be patient and demonstrate a positive attitude.
• Maintain punctuality for work, all appointments, meetings and report due dates.
• Must be able to type at least 30 words per minute.
• Must possess strong interpersonal and communication skills to work effectively in a team environment.
• Must be able to perform routine tasks such as collating materials and filing.
• Possesses a valid Colorado driver's license, and is able to travel throughout the agency service areas. Must carry automobile liability insurance at the level of $100,000/300,000/100,000.
• Demonstrates commitment to the Mission, Values and Vision of Lutheran Family Services Rocky Mountains.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.