Payroll & Benefits Administrator

Job Title: Payroll & Benefits Administrator

Job Type Full-time, Non-Exempt

Location: Sacramento

Department: Human Resources

Reports To: Human Resource Manager

Salary Range: $31.50 - $38.50 per hour ($65,520 - $80,080 per year) DOE

Generous Benefits Package includes:

• Medical, Dental, Vision, Life Insurance & Employee Assistant Program ~ fully covered for Employee
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
• Thank You Fridays: work to 2:00pm; paid through 5:00pm each Friday.
• 401K Retirement Plan ~ Employer match up to 6% ~ after 6 months service.

SUMMARY

This role supports the Human Resources (HR) department with day-to-day payroll and benefit administration and provides general HR support to the HR Manager and staff members. The position requires attention to detail, strong organization skills, and demonstrates a high degree of confidentiality and integrity. The Payroll/Benefits Administrator requires a self-starter who works well independently.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Responsible for the preparation and processing of bi-monthly payroll for two companies (80+ employees) in Paylocity: reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Process manual off-cycle payrolls outside of normal pay periods including termination checks, bonus checks, retro checks, etc.
• Maintain and update Human Resource Information System (HRIS) related database and employment records including but not limited to status changes, tax withholdings, voluntary and involuntary deductions, etc.
• Track and deduct all garnishments and other payroll deductions in a timely manner.
• Prepare payroll reports and email cash transfer amounts to accounting.
• Understand personnel policies and provide guidance on payroll related matters.
• Monitor, update and reconcile the employee leave accrual banks within Paylocity, adhering to internal accrual policies.
• Assists HR Manager with onboarding and exiting of employees as necessary.
• Assists the HR Manager with the annual performance review process, including processing approved merit wage changes to employees’ HRIS files.
• Submits the quarterly Labor and Statistics and Multiple Worksite reporting.
• Address and resolve employee issues relating to the payroll system.
• Prepare the annual 401K reporting for the third-party administrator, including preparing the 401K census and completing the annual payroll reconciliation with the 401K Provider contribution reports.
• Administer 401k benefit enrollment and provide required 401K notifications to participants as necessary.
• Maintain and update SOP (Standard Operating Procedures) for payroll processing and other associated functions.
• Manage year-end W2 audit/corrections and distribution.
• Interface with other departments for the coordination, collecting, transmitting, or processing of data to ensure proper flow and payroll records are maintained.
• Process 401K, HSA, & FSA payroll reports and transmit semi-monthly funding payments.
• Complete monthly reconciliations of FSA, HSA, and 401K contributions.
• Handle EDD responses for unemployment, SDI, benefit audits and/or wage verifications.
• Complete all employment verifications, earning requests and related payroll verifications.
• Verify monthly benefit vendor billings and send approval to accounting for payment.
• Work directly with benefit brokers to rectify employee benefit issues as they arise.
• Monitor and administer the Online Benefit system, assuring all changes are processed and there is effective communication between Paylocity and the Online Benefit system.
• Assists HR Manager with the Open Enrollment process and finalize all Open Enrollment deduction changes in Paylocity.
• Assists HR Manager with miscellaneous HR related work as assigned.

SUPERVISOR RESPONSIBILITIES

Not Applicable

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• In-depth knowledge of Paylocity software.
• High level of computer proficiency with intermediate Microsoft Office Excel, Word, PowerPoint and Outlook skills.
• Exemplifies a high degree of integrity during the performance of daily responsibilities.
• Highly organized and able to prioritize and manage multiple and varied projects.
• Ability to work independently and take initiative.
• Ability to maintain the highest level of confidentiality with respect to employee related HR and payroll information.
• Excellent organizational, analytical, and interpersonal skills.
• Strong attention to detail while producing accurate and high-quality work.
• Strong data analysis skills.
• Problem solving abilities. Ability to work in a team environment to include multicultural settings.
• Must be able to travel to community or resident locations within a 60-mile radius of the work site with insured automobile.
• Willingness and ability to work evenings and occasional weekends.

EDUCATION/EXPERIENCE

Education Required: High School Diploma or GED; A Bachelor’s degree is preferred

Experience Required: 4-7 years of payroll experience

MATH ABILITY

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

WORK ENVIRONMENT/PHYSICAL DEMANDS

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• While performing the duties of this job, the employee is regularly required sit, reach with hands and arms, and talk or hear.
• The employee is occasionally required to stand and walk.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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