HR Assistant

Job Title: Human Resources Assistant

Department: Human Resources

Employment Status: Full-time (40 hours per week)/Regular/Non-Exempt

Qualifications: High School Diploma or equivalent required. Administrative experience in Human Resources preferred. Accounts receivable experience a plus. Also, this person must be able to function independently and as part of a team. This person must exhibit excellent communication, interpersonal, and writing skills.

Reports to: Director of Human Resources

Job Summary: Performs a variety of tasks and special projects to support the Human Resources Department, benefits, compensation, compliance, onboarding, leaves of absences, work comp, training, etc.

Basic Responsibilities

• Assists Human Resources by distributing health benefits information and processing any necessary paperwork for new and terminating employees and during open enrollment.
• Assists with the management of the employee health insurance, dental, vision, life, Aflac and Cobra benefits, processes open enrollment and helps resolve employee inquiries.
• Assists Human Resources by distributing and processing paperwork to employees taking various types of leave.
• Maintains employee records and HRIS system while ensuring both accuracy and confidentiality.
• Assists employees on an individual basis on the proper use of their benefits.
• Process benefit changes and conduct monthly audits.
• Answers and screens Human Resources phone calls.
• Prepares outgoing mail and correspondence, including emails and faxes.
• Makes copies of correspondence or other printed materials.
• Post open positions on internal and external websites including all social media outlets and designated website services.
• Update and maintain onboarding systems to improve recruitment and candidate experience
• Work closely with third party vendors to evaluate recruitment sources.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Perform other job and work-related responsibilities, task, and projects as needed or directed by your supervisor.

Supervision, Knowledge and Ability

• Must be dependable, well organized, self-motivated and an effective time manager.
• Must demonstrate the ability to provide effective direct feedback to your Supervisor as well as other Good Oil employees.
• Must have the ability to clearly, concisely and professionally communicate information through good verbal and written skills.
• Must be a "team player,” that is, one who enjoys working closely with other staff members and has the ability to be flexible, adaptive, and positive in his/her interactions with others including peers, and others with whom Good Oil interacts with.
• Must maintain professional boundaries and confidentiality.
• Must be proficient in the use of Microsoft WORD, EXCEL and Outlook.
• Must be proficient in all aspects of Social Media.
• Proficient with or the ability to quickly learn human resource information system (HRIS) and similar computer applications.
• Must be able to multi-task and problem solve.
• Must have a valid driver's license.

Physical Demands of Position

• Must be able to drive for long periods of time.
• Must be able to do extensive walking and do physical labor (that involves lifting and bending).
• Must be able to meet regular, and sometimes short, deadlines on documentation, correspondence, and other assignments.

Working Conditions

• Normal scheduled work hours are Monday through Friday from 8 AM to 5 PM.