Accounting Coordinator - Sable Hotel at Navy Pier

General Purpose

The Accounting Coordinator maintains the property's Income Audit and Accounts Receivable functions in a timely and accurate manner in accordance with accounting policies and procedures. Sorts documents and posts debits/credits to proper accounts.

Essential Duties and Responsibilities

The following represents a list of essential duties and responsibilities; other duties may be assigned as required.

• Maintain filing system for daily information, credit cards, restaurant charges, etc.
• Oversee all daily and periodic audits of hotel revenues ensuring timeliness, accuracy and completeness.
• Prepare and distribute Daily Income Journals to hotel management.
• Ensure the hotel's Guest's, City, and Advance Deposit ledgers are in balance with the general ledger daily.
• Reconcile cash and credit cards and ensure timely and accurate deposits.
• Monitor and report on cashier over/short procedures.
• Investigate and promptly respond to chargeback inquiries.
• Input and reconcile daily tip reporting.
• Provide exceptional service to guests and fellow team members by promptly researching, tracking, and resolving accounting issues in a friendly manner.
• Respond to credit inquiries for references.
• Maintain Reporting on Accounts Receivable.
• Work with Sales to answer client questions regarding billing process and making payment arrangements.
• Code and posts payments for guests and groups.
• Research discrepancies in billing and payment.

Other Duties

Perform special projects and other responsibilities as assigned by management.

Minimum Required Technical Skills and Qualifications

• Advanced proficiency in MS Office including Excel, Word, Outlook, and PowerPoint.
• M3 Accounting knowledge preferred.
• OnQ PMS knowledge preferred.
• Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism, and collaboration.
• Excellent people skills and possesses a positive, outgoing, and naturally curious personality.

Education/Certifications/Licensure/Experience

• Experience in hospitality industry.
• Excellent reading, writing, and oral proficiency in the English Language.

Physical Demands

The physical demands and environmental factors described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at desk for extended periods of time.
• Use of hands, fingers, and forearms to operate computer is repetitive.
• Ability to push/pull cart as needed. Ability to lift or move objects up to 20 lbs.
• Standing, walking, bending, kneeling, and ascending and descending stairs are repetitive movements.