HR Specialist

Position: HR Specialist

Department: HR

Location: Macon, GA

Reports to: HR Manager

Position Summary: The HR Specialist is responsible for efficiently operating the HR office. This includes proper processing and maintenance of both electronic and hard copy applicant and employee records, assisting in coordination of events, and properly servicing and directing employees to appropriate resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as initial point of contact via phone and in person for site visitors and control access through front gate and front desk then directing employees to appropriate resources.
• Support hourly recruiting process through publicizing available positions as necessary, assisting applicants as necessary, scheduling interviews, tracking current hourly opening reports etc.
• Coordinate designated compliance processes, including posting requirements, background checks, drug screens, I9s, fit for duty tests, etc.
• Ensure proper electronic employee file maintenance through complete life cycle, including applying, onboarding, training, job and status changes, and off-boarding.
• Monitor system data integrity through routine audits and making necessary adjustments.
• Plan and facilitate routine events, such as, monthly employee birthday and seasonal celebrations; and support larger events, including hiring events, new employee onboarding and plant celebrations.
• Maintain employee uniform program, including ordering, cancelling, maintaining inventory, and representing employees with vendors.
• Track and submit the Employee Referrals for payment to Payroll when candidate is hired.
• Enter the temporary employees into the timekeeping system, submit the weekly timesheets to the appropriate agency and verify invoices for payment.
• Maintain department calendar, including scheduling and communication of plant wide events, key visitors, new hire onboarding, departmental commitments etc.
• Maintain proper inventory of office and break room supplies through monitoring inventories, placing orders when appropriate, receiving, organizing, and storing.
• Perform administrative support duties as requested and necessary, including processing mail, ordering lunches, etc.

QUALIFICATIONS, SKILLS AND EXPERIENCE

· Three to five years working in and supporting an HR function servicing a multi-shift blue-collar workforce with specific preference for 24/7 manufacturing industry experience.

· Demonstrated knowledge of and experience in employee life cycle.

· Proven success maintaining both electronic and hard copy employee files and knowledge of HR compliance requirements.

· Preference given to those with a Bachelor’s degree in human resources or related field.

· Demonstrated experience effectively using Microsoft Office and an HR database.

· Proven ability to handle sensitive, personal and proprietary information in a confidential manner.

· Must be detailed oriented with ability to identify data discrepancies and understand how data is processed through an HR database to prevent / correct “bad data in, bad data out.”

· Demonstrated ability to maintain positive professionalism in potentially emotional situations.

· Comfortable serving as host and facilitator of groups of people.

· Strong organizational skills and ability to handle frequent interruptions and returning to accomplishing a different task.

PHYSICAL

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 25 pounds at times.