Office Specialist

This is a temporary position meant to cover a leave of absence, but also has potential to last longer for placement on different projects. This is a specialized position under the general direction of the City Clerk. The Records & Licensing Specialist is responsible for the management, issuance, retention, and disposal of all City records including new and past records.

Responsibilities:
The position serves to develop, recommend, and implement manual and/or automated records filing and retrieval systems processes/procedures in a cost-effective manner. The position participates in the preparation, distribution and maintenance of official records and documents; is the primary point of contact for staff and the public on processing for licensing and permits; provides record retrieval assistance to the public, as well as to the Mayor, City Council, and staff; provides support as required in all aspects of the duties of the City Clerk; and any other duties as directed by the City Clerk. It is the responsibility of this position that all work is completed in accordance with federal, state, and local laws and ordinances as well as the rules, regulations, policies, and operating procedures for the Clerk Department.

Working hours: 8:00 AM - 5:00 PM

Skills:
- Required: Must obtain and maintain as a Notary Public appointment within the first 120 days of employment as a condition of continued employment.
- Preferred: Certified Records Manager is preferred.
- Preferred: Certified Licensing Official (CLO) or the ability to become a certified within three years of continuous employment. Certified Licensing Official (CLO) through the National Bureau of Revenue and Regulatory Officials is preferred.

Education:
Bachelors

Experience:
1-4 years

Qualifications:
Required: Bachelor's degree in Public or Business Administration including specialized courses in records management, business management, or computer technology and four to six years? experience in managing systems or records projects, or an approved equivalent.
Required: High level administrative experience with two years' experience in a City or County Clerk's Department/Office performing in a similar role or any equivalent combination of training and experience.
Preferred: Certified Records Manager (ICRM), ERM Master (AIIM), and ECM Master (AIIM)

To be considered, please click to apply or send your resume to amandamoutoussamy@spherion.com. We look forward to working with you!

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Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).