Invoicing Specialist

Overview:
We are seeking a detail-oriented and organized operational invoicing specialist to join our team. The ideal candidate will have experience in invoicing, billing, and other accounting tasks. In this role, you will play a critical role in supporting our accounting operations, ensuring accuracy, efficiency, and compliance with financial regulations. This position offers an excellent opportunity for growth and professional development within our dynamic organization.

Responsibilities:
Data Entry: Accurately enter financial data into accounting software and spreadsheets.

Invoicing: Prepare and issue invoices to customers in a timely manner.

Billing: Manage billing processes, including verifying billing information, generating invoices, and resolving billing discrepancies.

Accounts Receivable: Monitor accounts receivable and follow up on outstanding payments.

Accounts Payable: Assist with accounts payable tasks such as processing vendor invoices and issuing payments.

Recordkeeping: Maintain organized and up-to-date records of financial transactions.

Bank Reconciliation: Reconcile bank statements and identify discrepancies.

Qualifications:
Experience: Minimum of 2 years of experience in operational accounting roles, with a focus on data entry, invoicing, billing, and other accounting tasks.

Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

Communication: Excellent verbal and written communication skills, with the ability to interact effectively with team members and external stakeholders.

Analytical Skills: Strong analytical and problem-solving skills, with the ability to identify discrepancies and propose solutions.

Adaptability: Ability to adapt to changes and learn new processes quickly.

Ethical Conduct: Commitment to maintaining confidentiality and upholding ethical standards in handling financial information.

Team Player: Collaborative mindset with a willingness to assist colleagues and contribute to the overall success of the accounting department.

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AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.