Office Assistant

Requirements

At least 3 years of experience as an office assistant required

Experience working at at government facility preferred

Bachelors degree preferred

Description

• Building security of arming and disarming security alarm and serving as the point of contact for alarm company.

• Greets visitors at the front desk of the facility in a professional manner.

• Answers telephone.

• Provides routine information and routes call to appropriate personnel.

• Assists callers with questions or directs them to the appropriate personnel.

• Takes accurate messages.

• Answers employee and general public inquiries.  

• Assists with office correspondence and filing.

• Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.

• Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.

• Tracks janitorial inventory and makes procurement requests for supplies when low.

• Maintains and replaces toner in printers, copiers, and postage meters for site.

• Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.

• Responsible for mail, FedEx, UPS: both incoming and outgoing.

• Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.

• Assist with basic data entry.

• Will be responsible for quarters clerical data entry in some locations.

• Assist with data entry, which may include data entered manually or scanned.

• Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.

• Barrack maintenance periodically including laundry, vacuuming, and sweeping.

• Assist with vehicle inventory, tracking or scheduling.