Contracts & Proposals Administrator

About This Role:

Cardinal is seeking a Contracts and Proposals Administrator to join our dynamic and growing team. As a Contracts and Proposals Administrator, you will perform contract administration duties and responsibilities in accordance with internal policies and procedures, applicable laws and regulations, and customer requirements. You will also conduct yourself with high integrity and excellent attention to detail.

Responsibilities:

As a Contracts and Proposals Administrator, you will:

·         Read through contracts thoroughly to catch any mistakes, missing material, or unnecessary materials and make corrections

·         Investigate and define problem areas, and prepare recommendations for solutions

·         Draft contract revisions when necessary

·         Process contracts for proper signatures with the respective representatives

·         Negotiate contract terms with internal and external business partners

·         Review and update existing contracts

·         Analyze potential risks involved with specific contract terms

·         Stay up-to date with legislative changes to ensure Cardinal adheres to all government regulations

·         Prevent potential costly litigations by identifying any liability exposure

·         Maintain organized system of digital records

·         Create language standards for existing and new contracts

·         Communicate with various departments

·         Coordinate and support all aspects of contract management which include assisting with contract negotiations, administration, and management

·         Collaborate with subcontractors to agree on contract terms and conditions

·         Administer and negotiate government, commercial, and residential contracts, including proposal preparations and composition for numerous contracts of various types

·         Create and distribute reports detailing status of contract activity

·         Draft client contracts, including non-disclosure agreements, license agreements, maintenance agreements, service agreements, and any other necessary agreements

• Review and analyze RFP documents to ensure adequate information for budget and proposal preparation is provided
• Preparation of bids and/or proposal and contract specific documentation with the support of the relevant business, operational or supporting departments, subcontractors and partners (i.e. procedures, certificates, reports)
• Preparation of high quality and accurate documents in accordance with agreed strategy and sponsor expectations under the pressure of changing timelines
• Reviewing and suggesting legal terms and conditions with Legal.
• Ensure that the proposal is free of grammar, spelling, and typographical errors
• Compile and file Proposals/Quotes/RFI (Request for Information) Submissions in both hard copy and electronic copy
• Participate in handover of successful proposals to the project team 

Qualifications:

EDUCATION: An associate or bachelor’s degree in a Marketing or Business-related field is required

EXPERIENCE: Minimum 5 years of experience as a Contracts and Proposals Administrator. Minimum 2 years of experience in subcontracting preferred.

KNOWLEDGE OF:

·         Microsoft Office (required)

·         Bid/Proposal Software (required)

• Proposal Writing (required)
• Advanced familiarity with RFI/RFP processes and procedures.
• Editing and templating competencies

ABILITIES:

·        Ability to manage multiple projects, and negotiate with prospective and existing clients

·        Possess good leadership, organizational, and analytical skills to deal with multiple tasks effectively

• Possess good interpersonal skills and effective written and verbal communication skills
• Keen attention to detail, with an ability to spot errors

·        Excellent time management skills and ability to multi-task and prioritize work

·        Ability to work with varying seniority levels, including staff, managers, and external partners

·        Attendance, punctuality, and reliability are essential requirements

Physical Requirements:

The physical demands described herein are representative of those that an employee must meet to perform the essential function of this job successfully:

·         Must be able to lift and carry or otherwise move 25/50/80 pounds regularly/occasionally

·         Must be able to drive a vehicle safely regular/occasionally

·         Must be able to deal effectively and reasonably with stress in the workplace without lost time or undue strain

·         Must be able to sit, walk, talk, and hear for extended periods of time

·         Must be able to type/key-in data and answer telephones frequently as needed

·         Must have specific vision abilities including close vision, distance vision, color vision, depth perception, and ability to focus

·         Must be able to see and respond to dangerous situations

·         Must be able to wear personal protective gear regularly/occasionally

·         Physical ability work including bending, squatting, reaching, stretching, sitting, standing, running, and climbing stairs

·         Must adhere to company policies, safety plan, and the project safety plan

About Us:

Cardinal Civil Resources (“CCR”) is a fun, productive business dedicated to the success of our employees, clients, and our communities. With our rapid growth and several strategic acquisitions, there is an excellent opportunity to begin a fulfilling and rewarding career at CCR. Our success depends on attracting the best talent and continuously striving to improve what we do and how we do it.

We offer competitive pay and comprehensive benefits package: Medical, Dental, Vision, Flexible Spending, Health Savings, Retirement Plan, Life Insurance, Paid Time Off, Paid Holidays, Employee Assistance Program, Professional Development Opportunities, and more.

EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.