Accounting Clerk

Summary: The Accounting Specialist is responsible for general bookkeeping activities and practices within the office. Will participate in reviewing and appraising financial procedures and records. Will perform procedures associated with billing, premium distribution and account reconciliation.

Essential Duties and Responsibilities include the following. Other duties may be assigned.
•Maintains various detailed excel spreadsheets
•Process all invoices, statements and bills for client accounts as assigned.
•Cuts checks/remits payment to various vendors along with appropriate back-up
•Reconcile, process and enter carrier payment information.
•Maintains general ledger accounting system.
•Research, resolve and respond to customer/group account problems and discrepancies in a timely, accurate and professional manner.
•Document and maintain all procedures and processes for groups assigned to you.
•Report weekly progress or status of regular and special projects to the Supervisor and Manager.
•Work with other departments to establish efficient and effective cross-departmental workflow and communications.
•Complete all assigned bank reconciliations in a timely and accurate manner.
•Manages monthly close and reconciliation of accounts and prepares monthly financial statements and reports.
•Researches and evaluates pertinent information in order to maintain proper accounting procedures and operations; develops controls to ensure high standards are maintained (this includes adequate/efficient in office filing)
•Assists in conducting monthly carrier reconciliations.
•Assists in the preparation of annual reports/forms
•Reviews and Audits various monthly billing reports for accuracy and completeness including but not limited to employer contributions and hours reports.
•Conducts financial audits.
•Helps prepare for Board Meetings.
•Prepares complex employer contributions and banking
•Performs other duties and responsibilities as assigned by Management.

Knowledge, Skills, & Abilities:
•Strict attention to detail.
•Functional understanding of the billing process system.
•PC proficiency with Word, Excel (test required), Outlook. QuickBooks knowledge preferred.
•Excellent verbal and written communication skills.
•Strong math, problem-solving and analytical skills required.
•Must be able to follow directions, work with minimal supervision and interact with all departments and levels of management.
•Knowledge of Union, Trust, Pension and Benefits Industry preferred.
•Must be able to maintain strict confidentiality.
•Ability to prioritize and multi-task.
•Professionalism and respect for co-workers at all times.