HR Assistant

Title: Administrative Assistant (HR Office)

Supervisor: HR Manager

Department: Human Resources

FLSA Status: Non-Exempt Hourly

Summary/Objective

The Administrative Assistant (HR Office) will perform a variety of administrative tasks to support the operation of the HR and administrative offices.

Essential Functions

• Answers and directs departmental phone calls and emails to appropriate channels.
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Proofreads and types documents and correspondence produced by department.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Prepares purchase orders for human resource office.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Ability to type 60 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.
• High school diploma or equivalent required.
• Administrative training required.
• Two years of administrative assistant experience preferred.

Competencies

1. Communication proficiency
2. Ethical Conduct
3. Flexibility
4. Initiative
5. Time Management
6. Problem solving skills
7. Collaboration skills.
8. Customer/Client Focus.
9. Technical Capacity

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. with every other Saturday, 8:30 a.m. to 1:30 p.m. This position must be able to work a flexible schedule that includes occasional evenings/early mornings, weekends and holidays.

Travel

Off-island travel is not expected for this position.
As per Executive Order 11246 Section 503, & VEVRAA: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.