HR Administrative Assistant

Description Summary:

In this fast-paced environment, the Human Resources Assistant provides administrative support for the Human

Resources Division of Frederiksted Health Care, Inc. The HR Assistant serves as a point of contact for internal and

external customers on all matters pertaining to the Division of Human Resources. The position will be responsible for

organizing, coordinating and monitoring various tasks to include recruitment/employment, talent development,

performance management, onboarding, policy implementation, benefits, employee relations and employee law

compliance. The position gathers and analyzes data and prepares statistical and demographic reports as needed.

Essential Functions:

1. Serve as the HR liaison for all internal and external stakeholders providing information, assistance and

exceptional customer service.

2. Assist with recruiting, onboarding and off-boarding of all levels of employees to include members of the

Board of the Directors.

3. Lead performance, talent management and development processes.

4. Maintain the HRIS systems for payroll, benefits, performance management, training and all applicable HR

programs.

5. Maintain all applicable tracking logs for reporting purposes and prepare communications for management.

HR Assistant

6. Assist with planning and scheduling online and in-person trainings for all staff.

7. Serve as the key resource for employee engagement planning and coordination.

8. Assist with the coordination of all external activities to include community, government, board, visitor and

donor programs and prepare correspondence as required.

9. Manages all HR records within the framework of established policies and procedures.

10. Track and response to HR regulatory, compliance and legal requests as needed.

11. Make appointments and travel arrangements as required.

12. Assist with planning and scheduling online and in-person trainings for all staff.

13. Attend staff and other meetings and record/take minutes; transcribe and distribute appropriately.

14. Assist with special projects, assignments or reports as required by leadership.

Non-essential Functions: Assist with any other duties as assigned. Please note this job description is not designed

to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for

this job. Duties, responsibilities and activities may change at any time with or without notice.

POSITION REQUIREMENTS / JOB QUALIFICATIONS:

Education and Training:

• High school diploma or GED required.

• Associates or Bachelor Degree, preferred.

• Three years administrative and/or HR experience required.

Skills and abilities: (language, mathematical, reasoning, etc.):

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board

members and external partners.

• Experience with HRIS or related systems

• Ability to prioritize and multi-task with high level of attention to detail and accuracy

• Proficiency in Windows, including MS Word, EXCEL and PowerPoint.

• Ability to conduct research and present data in a succinct and well-written manner.

• Ability to work independently and with professional discretion.

• Excellent writing, editing, grammatical, organizational, and research skills.

• Excellent management, time-management, and problem-solving skills.

• Bilingual a plus; Spanish.

Physical/mental demands: The physical/mental demands described here represent those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, sit, and use hands. The

employee is occasionally required to stand, walk, climb, balance on two feet, stoop, kneel, crouch, or reach with hands

and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this

job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Mental demands include the ability to learn, adapt to changes, pay close attention to details, be courteous, display a

professional demeanor. Additionally, the position requires the ability to deal with stress of meeting deadlines and

adhere to company policies and procedures.

Work environment: The work environment characteristics described here are representative of those an employee

encounters while performing the essential functions of this job.