Office Assistant Receptionist

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Office Assistant / Receptionist

Shift/Hours: Monday - Friday, Mid Shift 10am to 7pm
Pay Rate: $19hr DOE
Location: Nashville, 37210
Experience: 6+ months of Administrative Assistant experience ,Office Assistant or front-of-house/reception/guest services experience and/or experience managing multiple calendars/diaries.

We are excited to share a new opportunity for an Administrative Assistant / Office Administrator located in (Nashville )! This position is highly sought after and might not be available for long. We are seeking a proactive and versatile Office Assistant to join our Music Division in Nashville, contributing to a welcoming and inclusive workplace environment. This hands-on role encompasses a diverse range of responsibilities aimed at ensuring the smooth operation of our office and providing exceptional hospitality services to our visitors and employees. .

Are you working, but looking to explore? Are you needing a new career opportunity? Give us a call at (your office phone number) and/or apply directly to this posting for immediate consideration! Don’t delay, apply today!

• Reception & guest services

o Efficiently manning the reception desk, serving as the first point of contact for visitors and callers.

o Warmly welcoming and assisting visitors, ensuring their experience aligns with our standards.

o Managing visitor sign-in procedures, adhering to security protocols while maintaining a friendly atmosphere.

o Handling incoming mail and deliveries promptly and accurately.

o Managing the main phone line with a high level of professionalism, ensuring all calls are handled with care and efficiency.

o Promptly addressing inquiries from clients and employees, fostering a culture of open communication and support.

o Providing hospitality services for client meetings, including refreshments, snacks, and catering.

o Maintaining the cleanliness and presentation of our workplace to create an environment that is inviting and accessible to all.

• Conference room management

o Efficiently managing meeting room calendars and scheduling appointments with attention to detail and accuracy.

o Communicating with colleagues to confirm meeting details, address special requests, and coordinate logistics, including catering, audiovisual equipment setup, and room configuration.

o Maintaining organized records of meeting room bookings and client appointments.

• Operations

o Collaborating with Head of Operations to address any reception or office-related issues or concerns.

o Opening and closing the office with attention to security and safety protocols.

o Proactively identifying and reporting any health, safety, or security concerns to Operations.

o Flexibly handling additional tasks as assigned by Operations & HR to support the overall functioning of the office.

Person Specification

• Ability to present themselves professionally and communicate effectively.

• Demonstrates a strong commitment to customer service excellence, prioritizing the needs and comfort of our visitors and colleagues.

• Capable of managing multiple tasks and deadlines under pressure, while maintaining a positive and solution-oriented approach.

• Takes initiative to identify areas for improvement around the office.

• Pays meticulous attention to detail, ensuring accuracy in all tasks and interactions.

• Exhibits a proactive and friendly demeanor, fostering a collaborative and supportive workplace culture.

• Values building meaningful relationships with colleagues.

• Displays a can-do attitude and a willingness to go above and beyond to meet the needs of our team and guests.

• Recognizes and respects the importance of confidentiality in all aspects of their role. Benefits of working with PrideStaff:

• Medical, Rx, and Wellness Benefits

• Dental and Vision Plan Options

• Short-term Disability

• 401(k) Retirement Plan

• Holiday Pay

Interested in this Administrative Assistant / Office Assistant b give us a call at (615)884-5422.

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