Legal Secretary

High volume and busy local family law and probate/trust litigation practice seeking part time or full time legal secretary with experience in family law litigation matters.

Benefits/Perks

• Careers Advancement Opportunities
• Health Insurance Plan (fully paid for full time employees)
• Paid Holidays and Paid Time Off in addition to the minimum under CA law (for full time employees after one year of employment)

Job Summary
We are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attorneys, providing support and ensuring they are able to carry out their duties. You will communicate with clients via telephone and email, draft correspondence, judicial council forms, stipulations, declarations and proposed orders. Additionally, you will have to be responsible for compiling case materials (including making copies and organizing case files for court), and carry out a variety of administrative duties. The ideal candidate is hardworking, very detail-oriented and motivated to maintain the firm's desired reputation for competence and professionalism.

Responsibilities

• Provide back-up reception duties when receptionist is at lunch or otherwise unavailable
• Answer the phones and greet clients, as well as visitors. The includes facilitating client intake, conflict check verification, etc.
• Provide general administrative support, including preparation of files for court, copying and sorting exhibits for trial, creating trial/hearing binders, etc.
• Communicate with clients and witnesses
• Use practice management software to calendar important dates, track client communication and follow up regarding written file memos.
• Prepare case-specific documents, including Judicial Council forms and routine pleadings (e.g. notices).
• Ensure that case-related documents are well organized and available for review, including scanning and digitally saving in an organized fashion all physical documents relating to a file.
• Attend client meetings, court sessions and/or file review meetings and record important information.
• Assist managing attorneys with "personal assistant" duties as necessary (e.g. running errands, retrieving coffee, shopping for office supplies if there is an urgent need).

Qualifications

• Previous experience as a Legal Secretary is preferred. Demonstrated intelligence and diligent work ethic will be prioritized over experience and legal knowledge.
• Ability to maintain composure under stress (e.g. pitching in as part of the team to meet deadlines, listening to emotional clients, etc.)
• Strong verbal and written communication skills and WILLINGNESS to communicate with clients in a manner that balances compliance with Business and Professions Code, providing excellent customer service and reputational awareness
• Highly organized with document management experience
• Comfortable using Windows based computers and word processing software
• Must be able to share office environment with a dog