Administrative Coordinator

POSITION SUMMARY
The Administrative Coordinator will provide administrative support to the Executive Assistant to the CEO, the Board of Directors and members of Beaufort Jasper Hampton Comprehensive Health Services Executive Committee. The Administrative Coordinator will also manage administrative calls and other assigned duties.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Serve as liaison to the Executive Assistant, in support of internal and external communications with the Board of Directors.
• Assist Executive Assistant in scheduling meetings, preparation of meetings, developing presentation materials and updating minutes.
• Provide administrative support to Executive Assistant and Executive Committee by completing a variety of administrative tasks, to include special projects.
• Serve as initial point of contact for internal and external stakeholders on all matters pertaining to Executive Committee, including those of high confidentiality and urgent requests.
• Demonstrate proficient written/verbal communications, administrative and organizational skills.
• Demonstrate ability to meet and greet visitors in a professional manner and update visitors list as needed.
• High level of understanding of community health center operations and assisting Executive Committee with compliance of governing and regulatory bodies.
• Manage and oversee special projects from start to finish, monitoring and reporting on the progress to Executive Assistant and all relevant parties.
• Maintain and schedule meetings in the administrative conference rooms, providing support for meeting hosts and guests.
• Assist Executive Assistant in coordinating and providing coverage for PBX Operators.
• Maintain good rapport and cooperative working relationship with staff.
• Maintain log and contact numbers of service technicians and vendors.
• Utilize all work time productively and efficiently without direct supervision.

QUALIFICATIONS

• Bachelor’s Degree, Required
• Must have proficient knowledge of Microsoft Office Suite
• Healthcare experience preferred

ADDITIONAL DUTIES

• Must be able to prioritize work and be able to complete assigned tasks efficiently and accurately.
• Must possess excellent interpersonal, communication and public relations skills
• Must possess strong personal computer skills including proficiency in use of word processing and spreadsheet software
• Able to work as part of a team and foster the team concept.
• Must be dependable and maintain a high degree of confidentiality
• Strong organization, analytical and problem solving, crisis management and conflict resolution skills desired.
• Ensures that appearance and personal conduct are professional at all times
• Excellent attendance record.
• Works at maintaining a good rapport and a cooperative working relationship with providers, patients, and staff.
• Represents the organization in a positive and professional manner in the community.
• Complies with all organizational policies regarding ethical business practices.
• Other duties as assigned.