Accounting Associate

Salary: $18.38 to $25.73

COMPANY SUMMARY: 

Hiawatha Valley Mental Health Center is the community leader in delivering exceptional, responsive and consumer focused behavioral health services. In 1964, we were established by a dedicated group of concerned citizens and government officials of Houston, Wabasha, and Winona counties. In 1965, we opened our first clinic in Winona.  Today we provide services in Winona, Houston, Wabasha, Goodhue and Fillmore counties.   

At Hiawatha Valley Mental Health Center, we know the importance of work/ life balance.  We allow flexibility in staff members' scheduling to meet this need.  We pride ourselves on helping our employees grow and develop within the agency by hiring internally within our organization, when possible.  For staff members that need Clinical Supervision to pursue licensing, we offer this education training at Hiawatha Valley Mental Health Center for free. HVMHC is committed to enhancing diversity within our team. We strive to foster inclusive work and service environments to support team members and clients with various lived experiences and comprehensive and consumer focused behavioral health services.  

TITLE:  Accounting Associate 

 

PROGRAM:  All 

 

JOB SUMMARY:  To assist with HVMHC’s day to day accounting including but not limited to, month end reporting, annual audit, day to day payments to vendors, day to day receipt of deposits, internal reporting, monthly reconciliations and system improvements. 

 

JOB RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: 

• Responsible for accounts payable – sorting bills, entering invoices into AP software, printing checks, preparing checks for signatures, mailing bills and filing. 

• Enter and maintain the deposit spreadsheet for HVMHC also enter deposits into HVMHC software. 

• Post payments and self-pay accounts. 

• Check bank & reception daily for EFT’s & check payments and complete a receipt for each. 

• Enter deposits into accounting system for Rep Payee account. 

• Prepare and complete the bank reconciliation for the Rep Payee account. 

• Prepare and complete the bank reconciliation for the Flex account. 

• Prepare and complete the bank reconciliation for HBL. 

• Move cash from Red Wing account to the main HVMHC account. 

• Take bank deposits to the bank. 

• Assist peers with travel and staff development reservations/payments. 

• Maintain accurate records of payments and receipts for all board & lodge housing, Hiawatha Bluffs Living and Water’s Edge scattered housing. 

• Sort and mail monthly statements. 

• Create collection relationships/payment plans with self pay clients. 

• Create and mail all miscellaneous billings as directed by the Finance Director. 

• Assist where needed and as allowed in Finance Department. 

 

PHYSICAL REQUIREMENTS FOR POSITION:  Must be able to walk, sit, stand, crouch, twist, bend, reach overhead, maneuver stairs and stretch in a manner conducive to the execution of daily activities. Must be able to move around the office on a daily basis. While performing the duties of this job, the employee must communicate with others and exchange information. This is primarily a sedentary position (standing and/or sitting). Employee regularly operates a computer and other office equipment on a daily basis. Occasional bending and lifting of office materials up to 30 lbs.  

 

NON-ESSENTIAL FUNCTIONS:  Perform other duties as assigned by the Finance Director. 

 

EQUIPMENT USED:  Word processing software Windows environment, billing/schedules/clinical software, 10-key calculator, personal computer, printer, copier, postage meter, telephone, vehicle. 

 

 

 

JOB QUALIFICATIONS AND REQUIREMENTS: 

• Minimum of an Associate Degree in Accounting, Finance or related field OR equivalent work experience.
• Ability to operate computer with previous computer experience. 

• Good organizational skills. 

• Ability to work under pressure and meet deadlines.  

• Must be able to maintain confidentiality. 

 

WORK ENVIRONMENT: Hiawatha Valley Mental Health Center is committed to providing a safe and inclusive work environment free from harassment, violence and discrimination. Our inclusive work environment represents many different backgrounds, cultures and viewpoints. The core values we live by include: integrity, respect, people focused, community focused, continuous improvement, compassion, partnership and collaboration, empowerment and financial stewardship. All Hiawatha Valley Mental Health Center owned facilities are smoke/drug free environments, with some exposure to excessive noise, dust and temperature. The employee is occasionally exposed to a variety of conditions at client sites. 

 

SUPERVISED BY:  Finance Director 

 

SUPERVISES: None 

 

POSITION DESIGNATION:  Non-Exempt, Full Time 

BENEFIT SUMMARY: 

• Paid Leave Time starts accruing at 5.08 hours per pay check (pro-rated for 20–39 hour employees). 
• Up to 10 days of paid jury duty leave. 
• Up to $2,000 Tuition investment and up to $900 continuing education funds available. 

• Up to 5 days of paid bereavement leave. 
• 20% YMCA membership discount OR $50 fitness reimbursement (per year). 
• 8 paid holidays and 2 floating holidays per year (pro-rated for 20–39 hour employees). 
•  1 paid personal day per year. 
• Medical, dental and vision insurance is available for 30–40-hour employees. 

• Short term disability, long term disability and life insurance is free for 30–40 hour employees. 
• 403b retirement account with employer contribution of 100 percent match, up to 3.5 percent, at one year (1040 hours). Employees are fully vested at one year. 

EEO- We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.