Coordinator, Human Resources

Department: Human Resources and Office Administration

Reports to: Chief Human Resources Officer

Job Classification: Full-Time

The mission of Jazz at Lincoln Center (JALC) is to entertain, enrich and expand a global community for jazz through performance, education, and advocacy. From college students to young stars, from working professionals to celebrated masters, we present quality jazz for an ever-increasing audience in an unprecedented range of activities and a variety of venues. We are dedicated to lifting audiences and bringing people together with substance and with integrity. JALC has created a dynamic platform where our key constituents – jazz artists (beginner to grizzled veteran), fans (casual listeners to advanced scholars), educators (local band leaders to leading artist-educators) and advocates (local community advocates to important national promoters) – can meet, engage, learn, and work toward common objectives.

The Coordinator, Human Resources supports the recruitment, onboarding, benefits, time off accruals, employee engagement initiatives and HRIS functions. The ideal candidate should be highly organized, with the ability to manage multiple priorities and confidential projects. Additionally, this position will assist in the coordination JALC’s internship program, the training and development of staff, and employee engagement projects. The ideal candidate will have the ability to complete general administrative tasks and responsibilities.

We are seeking someone who is passionate about HR, creating an amazing employee experience and our mission to entertain, enrich and expand a global community for Jazz through performance, education and advocacy.

Responsibilities

• Provide administrative support to CHRO.
• Function as the first point of contact for internal and external HR-related inquiries or requests.
• Audit, maintain and prepare (paper and electronic) employee files and data.
• Receive, code and process invoices.
• Supply occasional support to reception desk as needed.
• Support the recruitment process by posting open roles; scheduling interviews; coordinating background and reference checks; coordinating offer letters and appropriate correspondence with candidates.
• Coordinate the recruitment of entry level staff (e.g., interns and ushers).
• Coordinate new hire orientations and onboarding activities.
• Help communicate activities and events to staff.
• Support day-to-day transactions to include processing benefits enrollments and changes, leaves of absences, terminations, COBRA, employment verifications, unemployment requests, etc.
• Triage benefits inquiries as they come in and maintain related Schedule meetings, prepare presentations and materials and set up conference rooms.
• Coordinate training and development sessions, as well as employee engagement events.
• Assist in ad-hoc HR projects, such as employee surveys, vendor requests for proposals, etc.
• Other duties as assigned.

Qualifications

• Bachelor’s in HR related field, arts administration or music
• 1-3 years’ admin experience
• Background in any of the following HR systems is a plus: ADP, MS Teams, Curtaintime or Employer Benefits Portals
• Demonstrated and exceptional oral, written and interpersonal communication skills.
• Highly organized with a keen eye for detail and a proven history of meticulous and concise notetaking.
• Ability to manage confidential information and sensitive matters with discretion and diplomacy.
• Proficiency in Microsoft Office Suite, specifically Microsoft Excel

Success Attributes

• Ability to work in an unstructured environment.
• Works with a sense of urgency in an environment of multiple and tight deadlines; as well as shifting and often conflicting priorities.
• Proactive, solutions-focused and motivated to learn.
• Technologically savvy with demonstrated proficiency to learn new and challenging software.

Those who are offered a position with Jazz at Lincoln Center will be required to provide written confirmation of a completed COVID-19 vaccination as a condition of employment. To assist any individual who is unable to be vaccinated because of a medical condition or who objects to being vaccinated on the basis of sincerely held religious beliefs and practices, JALC will engage in an interactive process to determine if a reasonable accommodation can be provided, so long as it does not create an undue hardship for the JALC and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the employee. To request accommodation, please notify JALC Human Resources in writing at HR@jazz.org.

Jazz at Lincoln Center is an equal opportunity employer that affords equal opportunities to all applicants, employees, contractors, and other covered persons, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Jazz at Lincoln Center is committed to creating an inclusive, open, and respectful culture that reflects and embraces diversity.

This role will be in office 5 days a week.