Office Administrator

Job Title: Office Administrator

Reports to: Controller

FLSA status: Exempt

SUMMARY:

The Office Administrator provides general oversight and support of the office and Human Resource areas.

ESSENTIAL DUTIES:

• Office Administration:
• Responsible for creating and maintaining the electronic file system for departments to maintain their records
• Coordinate centralized reporting of all organizational Key Performance Indicators (KPI’s)
• Provide office support with a variety of administrative activities and related tasks
• Answer incoming calls, direct calls to appropriate associates, requisition of supplies as well as additional clerical duties
• Oversee the maintenance of office equipment
• Manage office supply inventory, ordering supplies as necessary
• Pick up and drop off supplies, mail, and make bank deposits as necessary
• Accurately navigate HRIS system for applicant tracking, onboarding, offboarding, leave administration, time keeping, transfers, and training records
• Provide back-up to the front desk and phones as necessary

• General:
• Assist supervisors and management with proper employee documentation and follow-up
• Work with all levels of management to promote positive employee engagement and events
• Manage key fob door access security program
• Support HR portion ISO/QS Audits
• Compile HR reports including attendance, turnover, training, hours worked, and staffing capacity
• Work with supervisors and management to build morale and facilitate effective work relationships, productivity, and positive employee retention
• Assist in the development and delivery of the performance evaluation program

• Payroll:
• Process weekly payroll for all employees including verification of hours worked.
• Administer payroll deductions for benefits, child support, friend of the court and related garnishments.
• Enter and record vacation time for all managers.
• Coordinate 401k enrollment and employer and employee contributions
• Process all external employment verifications.

• Recruiting/New Hires:
• Coordinate all job postings and social media strategies to ensure needed applicant flow.
• Perform all background checks and pre-employment testing
• Support the candidate interview schedule planning and job offer process
• Cover new hire paperwork and enter new hires into the HRIS/Payroll system
• Verify I9’s through E-Verify and document required government I.D.’s
• Manage the new hire onboarding and orientation process

• Benefits:
• Coordinate new hire benefits onboarding and annual open enrollment
• Verify all monthly vendor statements
• Set up HSA account with the bank and enter employee contributions
• Process workers’ compensation claims, audits and return to work coordination
• Process all short-term disability and leave of absence requests
• Respond to and investigate all unemployment claims

SUPERVISORY RESPONSIBILITIES:

• None

EDUCATION & EXPERIENCE REQUIREMENTS:

• Bachelor’s degree or equivalent related experience preferred
• 2+ years general HR experience strongly preferred
• Experience with employee relations, policies and discipline preferred
• Understanding and knowledge of employment laws & regulations
• Experience working with HRIS applications

SKILLS & KNOWLEDGE REQUIRED:

• Strong communication and interpersonal skills
• Must have strong organizational and problem-solving skills
• Must be self-motivated and have strong attention to detail
• Excellent written, verbal, and listening skills
• Proficiency with Microsoft Office (Word, Excel, and Outlook)
• Ability to present a professional image to visitors and employees
• Able to read and comprehend written and oral instructions
• Ability to work under pressure, navigating competing priorities and multiple tasks
• Displays the highest level of integrity and business ethics