Business Manager

Summary

Responsible for providing internal financial management to ensure maintenance of processes that support the vision and mission of the school, administrative team, Finance Director, Executive Director and Board.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Description of Job Tasks

• Demonstrate a commitment to:
  • Understand, appreciate, and make accommodations for student diversity
  • Include and engage families in the student's education
  • Support all Windsor Charter Academy policies, procedures, and expectations
  • Provide personal and professional excellence
• Maintain comprehensive knowledge of the school's mission and programs to promote external partnerships that strengthen programs and initiatives.
• Maintain comprehensive knowledge of the school's mission and programs to promote and campaign fundraising initiatives
• Work with Finance Director to create and manager internal control processes.
• Order necessary supplies or equipment for schools to run effectively.
• Responsible to manage business office processes and procedures to ensure financial controls are properly followed.
• Provides direction to office and teaching staff as related to financial processes.
• Responsible for maintenance of financial transaction files, including vendor files, contractor records, contracts for services and insurance files.
• Verify cash collected by school secretaries/employees, complete deposit forms, enter data into accounting system and make deposits to bank accounts with required documentation.
• Provide monthly reconciliation detail of the student fund account to each teacher having accounts within that fund.
• Monthly review, reconciliation and reporting of activity within the Student Fund Accounts.
• Receive and verify purchase requisitions, create purchase orders to be approved by the appropriate authority.
• Match invoices and receiving slips with purchase orders, scan and enter into accounting system and submit checks for approval, print and mail checks.
• Responsible to track and record all school revenue and expenditure transactions, including budgetary and purchase approval processes.
• Process payables weekly.
• Verify that all payments in accounting system have the proper supporting documentation per audit standards.
• Assist Finance Director with monthly bank reconciliations.
• Responsible for monthly health benefit reconciliations.
• Assist Finance Director with monthly payroll processing and reconciliation.
• Assist Finance Director with quarterly 941 reconciliation
• Maintain accounts payable and receivable filing system both paper and electronic- all documentation should be scanned and entered into the school accounting system.
• Maintains debit/credit card checkout logs and usage.
• Assists the Finance Director in the annual audit.
• Responsible to maintain all human resource records and employment transactions.
• Assist Finance Director with HR employee file maintenance and documentation.
• Work with Finance Director to create systematic HR process, which empowers the schools.
• Maintain accurate records and process transactions for all employee deduction elections; maintain accurate records on employee benefit elections to assure proper deductions are processed.
• Issue W-9 form to all new vendors, log collection and maintain file for W-9 responses.
• Maintain employee payroll and personnel data for compensation and benefits and updates as necessary; respond to authorized parties on employee compensation and benefits; responds to employees regarding.
• Issue annual open enrollment announcements, enrollment applications, and submit changes to carriers and make follow up calls/emails to providers for any errors or corrections required.
• Assist employees in resolving problems through obtaining contact numbers or other resources necessary for use of benefit programs.
• Issue employee annual and period notices relevant to HIPPA.
• Work with the Finance Director to ensure that all needed personnel file information, certifications, salary and benefit information, contracts, employment letters, attendance, leaves, sick and vacation time, and all contract and board commitments, etc. are properly maintained and administered.
• Attend work and arrive in a timely manner
• Perform other duties as assigned

Education and Related Work Experience

• Bachelor's Degree in Accounting Required
• Four years of accounting experience required
• Governmental/school accounting preferred

Licenses, Registrations or Certifications

• Criminal background check required for hire
• CPR and first aid training will be required at hire

Technical Skills, Knowledge & Abilities

• Possess the following skills:
  • Oral and written communication skills
  • Conflict resolution skills
  • English language skills
  • Math skills
  • Interpersonal relations skills
  • Critical thinking and problem-solving skills
• Maintain confidentiality in all aspects of the job.
• Work supportively with other teachers, staff, and administrators to provide an effective learning environment.
• Communicate with students, parents/guardians, staff, and community members.
• Be a part of and work with a team.
• Strong technical skills, experience in managing and manipulating databases and spreadsheets
• Highly organized and execution-oriented (experience managing many moving parts and consistently delivering on time)
• Acute attention to the smallest details to ensure smooth, predictable, and effective outcomes
• Strong communication skills, written and oral - able to communicate technical information and requirements (e.g., how to manage account details) to a non-technical person (e.g., teacher)
• Highly proficient with MS Excel, MS Word, and MS PowerPoint
• Initiative - takes instruction well, but does not wait for it
• Places a high value on delivering quality internal and external focused customer service
• Ability to work in a fast-paced, high-performing, but sometimes unpredictable environment
• Manage multiple priorities.
• Manage multiple tasks with frequent interruptions.
• Maintain honesty and integrity in all aspects of the job.
• Adhere to attendance requirements, including regular and punctual employee presence.
• Communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator.
• Work independently and manage time effectively.
• Diffuse and manage volatile and stressful situations.

Materials and Equipment Operating Knowledge

• Personal computers, peripherals, and media equipment
• Microsoft Word, PowerPoint, Excel, Adobe, and other software
• Typical office equipment

Physical Requirements & Working Conditions

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Activity

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

X

Walk

X

Sit

X

Use hands to finger, handle, or feel

X

Reach with hands and arms

X

Climb or balance

X

Stoop, kneel, crouch, or crawl

X

Talk

X

Hear

X

Close vision at 20 inches or less

X

Distance vision at 20 feet or more

X

Peripheral vision

X

Ability to adjust to focus

X

Weight and Force Demands

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

X

Up to 25 pounds

X

Up to 50 pounds

X

Up to 100 pounds

X

More than 100 pounds

X

Mental Functions

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Compare

X

Analyze

X

Communicate

X

Copy

X

Coordinate

X

Instruct

X

Compute

X

Synthesize

X

Evaluate

X

Interpersonal Skills

X

Compile

X

Negotiate

X