Assistant Facilities Manager

Title: Assistant Facilities Manager

Reports to: KICFM Facilities Manager or his/her designee

Location: Kotzebue, Alaska

FLSA: Non-Exempt

POSITION SUMMARY:

To assist with handling all daily aspects of KIC's residential and commercial rental properties. Responsibilities include leasing, tenant screenings, rent collection, and to ensure tenants comply with KIC's Residential Rental Policies. This position maintains cleanliness and order of KIC building and premises. The position may require the employee to be on-call to address any tenant or property emergent situations.

RESPONSIBILITIES:

• Acts as point of contact for KIC for managing the tenant / property owner relationship; responds to all tenant concerns in a positive and constructive manner. Assist with addressing tenant complaints, violations, and concerns.
• Maintain all tenants' files (both electronic and paper).
• Maintain Buildium (the rental property software).
• Conduct late payment follow up.
• Conduct move in and move out inspections (including documenting with pictures).
• Maintain maintenance logs for rental properties, to ensure all scheduled maintenance is done timely.
• Maintain and track remodel schedule.
• Track inventory of parts/appliances/remodel materials.
• Provide a safe, clean, comfortable, and congenial atmosphere for the residents of the properties.
• Respond to all tenant calls, and concerns in a timely manner.
• Distribute notices to tenants as deemed necessary.
• Promote quiet enjoyment to tenants if there are noise disturbances or noise complaints.
• May present monthly reports to BOD
• Assist with light duty cleaning.
• Other duties as assigned.

REQUIREMENTS:

• High School Diploma / GED
• Two years of office experience maintaining electronic and paper file preferred.
• Two years of customer services experience preferred.
• Expected to maintain excellent attendance.
• Ability to maintain paper and electronic files on facilities maintenance and management with multiple properties.
• Basic knowledge in accounting practices.
• Good verbal and written communications skills.
• Must be able to work independently with minimum supervision.
• Ability to learn property rental software programs.
• Customer service and interpersonal skills needed to meet with prospective and current tenants.
• Must be able to learn the Alaska Landlord/Tenant Laws.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The position is fast paced in a multi-tasking environment requiring regular attendance. Work is on a full time basis. Employee may work overtime hours and will be required to be on-call in the event of an emergency at a commercial or residential property. While performing job duties, the employee may be exposed to moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Required to work standing up, walk, use hands and fingers to operate tools, equipment, and cleaning supplies.
• Must be able to sit for prolonged periods of time at a computer.
• Entering text or data into a computer or other machine by means of a keyboard.
• Holding and grasping to review paper documents and to file documents in filing cabinets.
• Speak and listen, both over the phone and in person to customers and co-workers.
• Frequently required to reach with hands and arms and stoop, kneel, crouch, or crawl.
• Occasionally required to work in a seated position, climb or balance and taste or smell.
• Occasionally lift and/or move up to 25lbs.
• Vision requirements include: close, distance, color, peripheral, depth perception, and ability to adjust focus

Apply online at our website: https://kikiktagruk.applicantpool.com/jobs/

Disclaimer: This is not to be an exclusive list of all responsibilities', duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer. KIC considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status or any other legal protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation, may legally grant certain preference in employment opportunities to KIC Shareholders and their Descendants. EOE/AA/M/F/D/V. Please view Equal Employment Opportunity Posters provided by OFCCP here. Successful candidate must pass, comply and adhere to KIC's Drug and Alcohol policy/testing requirements and pass a thorough background check including fingerprinting.