Contract Manager Facilities Supervisor

Title: Contract Manager Facilities Supervisor

State Role Title: Program Admininistration Specialist II

Hiring Range: $62,588 - $101,706

Pay Band: 5

Agency: VA Dept of Transportation

Location: Lynchburg District Office

Agency Website: www.vdot.virginia.gov/careers

Recruitment Type: General Public - G

Job Duties

VDOT is seeking a qualified applicant for the position of Contract Manager Facilities Supervisor in the Lynchburg District. This position is responsible to plan and deliver the local facilities section contract program. Provide contract development and management support for facilities contracts. Maintain compliance with the established Stormwater Pollution Prevention Plan (SWPPP) for the local complex. Validate contract invoices for compliance with contract terms and conditions. Work with fiscal and procurement for payment processing. Verify contract expenditures and funding.
Develop contracts for local and regional structures and facilities. Utilize different contracting approaches to ensure delivery of program objectives in a cost-effective manner. Develop, analyze, interpret, and recommend business processes and procedures to ensure compliance. Collaborate with district and regional management to forecast business needs in program area. Determine the type of procurement contract needed, the scope and specifications and specific terms and conditions of the work. Work with the procurement staff to get the contract to bid, follow through to award and Notice to Proceed, issue any vendor complaints, and identify other needs that may require contracts. Modify contracts and issue change and task orders, as needed.
Responsibilities also include program direction, planning, monitoring, and evaluation, and fiscal stewardship. Communicates organizational mission, values, and goals. Keeps employees and other managers informed.

Minimum Qualifications

Ability to monitor contract expenditures and validate payments for completed services. Considerable knowledge of construction, trades, and overall facilities operations. Skill in writing technical documents, contracts and generating detailed reports. Skill in use of computers and software applications including computer-aided drawing software (AutoCAD). Ability to communicate effectively verbally and in writing with diverse audiences. Experience in development and administration of complex contracts. Ability to develop requests for proposals and invitations for bids. Knowledge of laws, codes, government regulations, permits related to facilities management, construction, and stormwater management. Knowledge of procurement procedures, general terms, and conditions for professional services contracts. Valid driver's license.

Additional Considerations

Experience with financial programs and data management and reporting. Tradesman Licensure. Experience in facilities construction, maintenance, and repair, planning project management and compliance. Experience developing and managing construction and facilities-related contracts. A combination of training, experience, or education in Business Management, Building Management, Construction Management or related field desired. Knowledge of Virginia Procurement Act and how it relates to contract management and administration.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about review them and; if in agreement, we welcome you to apply.

Safety shoes and other personal protective equipment (PPE) required in performance of job duties. Fingerprint-based criminal history record check, references, work history and DMV driving record will be verified prior to employment. This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include, but are not limited to, inclement weather, disaster response and emergency operations. Valid Driver’s License and ability to travel independently among assigned work locations is required. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information

Name: Roxanna Benedikter

Phone: 434-316-2191

Email: rs.benedikter@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.