Payroll & Benefits Specialist (Deltek Costpoint / ADP)

Defense Maritime Solutions, Inc. (DMS) is a wholly owned subsidiary of global maritime leader, Wärtsilä, enabling national defense through innovation in sustainable technologies and services. We specialize in the integration of power, propulsion, and maneuvering systems for U.S. government and military vessels. Our commitment extends beyond the initial installation, as we provide comprehensive support throughout the entire lifecycle of the vessels. This includes the provision of spare parts and services to ensure optimal performance and reliability. Through innovative engineering solutions, expert project management, and exceptional services, DMS is ready to support from conception to decommissioning, from bow to stern. With strategic repair and assembly facilities on both coasts, a highly skilled field service team, and a global network of affiliates, DMS is equipped to provide support anywhere in the world. At DMS we are committed to revolutionizing the U.S. defense maritime industry and to be the driving force behind the seamless journey of every vessel. DMS is pioneering a new era of excellence in every aspect of our work, ultimately shaping the future of the industries we serve.

The Payroll & Benefits Specialist administers all activities relating to the company payroll, benefits, and team member leaves and is a proactive member of the HR Team reporting to the Human Resources Manager.

Duties & Responsibilities:

• Serves as Deltek Costpoint Time & Labor Administrator
• Review and import hours from Deltek Costpoint into ADP Workforce Now.
• Process end-to-end multi-state biweekly payroll for approximately 150 team members using ADP, ensuring accuracy, timeliness and compliance with all applicable state and federal wage and hour laws.
• Oversee payroll reporting, ensuring adherence to policy, generally accepted accounting principles, and federal, state, and IRS regulations.
• Assist finance department with reconciliation of all payroll related transactions between Costpoint and ADP.
• Administer new state tax setups within ADP and maintain updates for existing states.
• Oversee the annual W2 process, ensuring full compliance with government reporting requirements for payroll taxes, withholding, and employer contributions.
• Serve as the subject matter expert to interpret federal and state regulatory requirements, resolving complex tax, withholding, garnishment, and wage/hour issues for payroll processing.
• Serve as point of contact for team member inquiries related to payroll or benefits and address or resolve discrepancies.
• Manage benefit enrollments, terminations, changes, funding and ensure proper documentation and compliance.
• Coordinate with finance team to review, reconcile and approve monthly benefit invoices.
• Coordinate with third party administrators to manage disability and workers compensation claims according to the plan.
• Administer COBRA enrollments and respond to and manage unemployment claims.
• Manage interface between applicable systems of record to ensure accurate record-keeping and compliance with federal, state and local regulations.
• Execute outbound interfaces with third party vendors.
• Write, run and maintain reports and documentation related to payroll and benefits for internal review and external audits.
• Together with other team members, plan and administer annual open enrollment period including preparation and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Conduct and report results of audit to ensure all enrollments are accurate and that dependent information is correct for each team member, working closely with finance and holding company representatives to prepare for annual audits (payroll, benefits, 401k, etc.).
• Work closely with other team members to develop and maintain standardized operating procedures.
• Lead and contribute to ad-hoc projects as required.

Education and Experience:

• Strong knowledge of ADP Workforce Now and Deltek Costpoint required.
• Proven experience in multi-state payroll and benefits administration in a government contracting space required.
• Degree in Human Resources, Finance, Business Administration and 5 years of experience or 10 years of directly related experience.
• Understanding of Davis Bacon and Service contract act preferred.
• FCP or CPP a plus.

Work Activities:

• Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
• Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others and maintaining them over time.

Skills:

• Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
• Systems Analysis — Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Working Style:

• Integrity — Job requires being honest and ethical.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.

American With Disabilities Specifications – General Requirements of Employment

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl, talk or hear, taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities may be required by the job to include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to weather conditions. The noise level in the work environment is usually moderate.