Coordinator - Clinical Admin

About Optima

Optima Medical is an Arizona-based medical group consisting of 17 locations and 70 medical providers, who care for more than 120,000 patients statewide. Our mission is to improve the quality of life throughout Arizona by helping communities “Live Better, Live Longer” through personalized healthcare, with a focus on preventing the nation’s top leading causes of death. We go beyond primary care with a full spectrum of services including cardiovascular health services, behavioral health, allergy testing and immunotherapy, in-house lab testing, imaging, chronic disease management and other specialty health services. We aspire to aid the growth of our company by welcoming the most qualified and deserving candidates aboard. We are currently seeking a Clinical Admin Coordinator to join our team!

Responsibilities:

• Manage administrative tasks in a medical setting, including patient scheduling, record-keeping, and coordination of appointments.
• Assist in the preparation and maintenance of patient medical records, ensuring accuracy and compliance with regulations.
• Calling to schedule patient appointments
• Managing patient inquiries with professionalism and empathy.
• Facilitate insurance verification as needed
• Assist in maintaining a clean and organized medical office environment
• Provide administrative support to healthcare professionals, such as preparing documents, reports, and correspondence.
• Maintain confidentiality of patient information and adhere to HIPAA regulations.
• Collaborate with medical staff to ensure seamless communication and workflow within the healthcare facility.

Qualifications:

• Proven experience as an administrative medical assistant or in a similar role.
• Familiarity with medical terminology, procedures, and electronic health records (EHR) systems.
• Strong organizational and multitasking skills in a fast-paced medical environment.
• Excellent interpersonal and communication skills with patients, colleagues, and healthcare providers.
• Knowledge of insurance verification (preferred)
• Attention to detail and commitment to maintaining accurate medical records.
• Ability to handle sensitive information with confidentiality.
• Certification as a Medical Assistant is preferred.
• High school diploma or equivalent; additional training in medical administration is a plus.

Why join our team?

• Substantial growth opportunities
• Leadership and mentoring
• Resources to further career
• Fun work environment (lunches, events, holiday parties)
• Benefits (medical/vision/dental/401k/paid holidays)
• Supportive and positive work environment