Office Administrator

CSI Sands N.E. offers expertise in materials engineering including, concrete, asphaltic concrete, rail ballast, sand and various construction related materials and supply.

At CSI Sands N.E. we provide a full range of aggregate and resource materials production services. We are equipped to handle every phase of the materials engineering process, from initial exploration to delivery of the end-product.

As the Office Administrator with CSI Sands N.E., you will be responsible for a wide variety of clerical office duties to support our operations, administration, and accounting groups.

The successful candidate will be one that enjoys a fast-paced, multi-tasking, 24/7 environment. CSI Sands N.E. offers a competitive and comprehensive wage and benefits package.

 Key responsibilities include:

• Daily review, data entry and processing of electronic data
• Corresponding with field operations and customers/vendors regarding processing requirements (i.e. purchase orders)
• Directing customer and vendor inquiries to appropriate personnel
• Maintaining and ordering office material and supplies
• Distribution of supplies
• Matching invoices with purchase orders and packing slips
• Obtaining approval and issuing purchase orders
• Mail distribution
• Uploading documents to SharePoint and Asset Manager Document Control
• Other duties as assigned

 The ideal candidate has the following:  

• Office Administration Certificate or Diploma/Degree in either Business or Accounting
• Minimum of one-year administrative experience
• Experience with creating quote/proposals in heavy construction
• Strong working knowledge of Microsoft Outlook, Word, Excel and Access
• Excellent organization and time-management capabilities
• Excellent communication skills
• Strong attention to detail and accurate data entry
• Maturity and discretion when dealing with confidential information and sensitive inquiries
• Ability to adapt quickly to changing business needs of busy facility
• Previous experience working with business system programs or accounting are assets