HR Administrative Assisant

Basic Function: The HR Administrative Assistant is an integral part of the HR team, supporting numerous administrative functions across the organization. This role is responsible for a large majority of HR administration, new hire paperwork, orientation, internal communications, company events, and other duties as assigned.

Responsibilities and Duties:

• Conduct weekly orientations and facilitate the onboarding process for new employees, ensuring all necessary documentation is completed.
• Act as the primary point of contact for employees visiting our main office and HR area, helping as required and managing incoming calls effectively.
• Support the coordination of various activities to promote wellness initiatives, community engagement, and foster a positive company culture throughout the year.
• Maintain accurate employee records within Paylocity and other designated benefit systems, promptly processing any updates or changes.
• Manage electronic filing of paperwork to ensure efficient organization and accessibility of documents.
• Assist employees with adjustments to health and dental coverage, as well as handling ad hoc reporting requests.
• Provide assistance with payroll processing and timecard submissions, actively participating in the administration of our time and attendance program.
• Review and send out internal company announcements to ensure timely communication across the organization.
• Serve as a versatile backup for various roles within the HR department, including benefits, compensation, and recruiting, while actively participating in company-sponsored events and training to support our organizational culture.
• Coordinate company events and recurring meetings, maintain the HR calendar, and assist leadership with scheduling needs.
• Review incoming benefit invoices and liaise with the accounting department for timely submission and processing.
• Manage the implementation of company programs such as service awards, wellness initiatives, and employee recognition efforts as assigned.
• Provide administrative support and contribute to process improvement projects within the HR team.
• Support additional administrative tasks as needed across the organization, including but not limited to scheduling, travel arrangements, meeting coordination, etc.

• Associates or bachelor’s degree in human resources or related field is preferred.
• 1 - 3 years related office experience.
• Ability to maintain confidentiality and have strong customer service and organizational skills.
• Professional ability to interface effectively with all levels of management and employees.
• Excellent written and verbal communication skills.
• Strong working knowledge in Excel, Word and PowerPoint.
• Proficient typing skills and the ability to use a keyboard and mouse accurately and efficiently for the majority of the day.
• Occasional lifting of light to moderate objects, such as files, paperwork, or office supplies, typically weighing up to 20 pounds.