Accounts Payable / Receivable Coordinator

COMPANY PROFILE

The Plant Company (TPC) is a newly established business currently operating in its Phase 1 production facility. Phase 1 encompasses a five acre greenhouse facility along with a 1.5 acre production barn. This is a state of the art, controlled environment greenhouse for the sustainable production of tropical indoor foliage plants of consistent and exceptional quality.

We believe that "together we grow stronger", which applies to employees, vendors and of course customers. The four core values that identify this company are:

1. Caring About People, Plants, and Process
2. Growth Oriented
3. Customer First
4. "Can Do" Attitude

JOB SUMMARY

The Accounts Payable/Receivable Coordinator oversees financial transactions, including invoicing, payments, vendor relations, collections, and tax compliance. Responsibilities include creating invoices, processing payments, managing vendors, handling tax filings, and maintaining financial records. The ideal candidate is detail oriented, organized, and knowledgeable in accounting practices.

ESSENTIAL JOB FUNCTIONS

• Invoicing and Accounts Receivable

• Process shipping, sales orders, and other documents necessary to invoice sales. Create and send invoices per company
• Set up new customers and maintain supporting documentation.
• Assists with sales and other such reporting.
• Process customer payments, credits, and any other adjustments impacting customer's account
• Monitor aged accounts receivable reports and implement collections procedures per company
• Reconcile subsidiary reports to the general ledger on a regular
• File supporting documentation per company practices.
• Collections - send monthly statement, reach out to clients regarding collections per the company practice. Escalate to sales per standard practices.
• Etc.

• Accounts Payable and Vendor Relations

• Compile all invoices or other items requiring
• Manage and file all W-9 and other supporting
• Assist with new vendor set up.
• Review and post POs and resolve any
• May include expense reports, interest payments and other such items.
• Enter payables into the accounting
• Send invoices out for approval per company
• Schedule payments for approval per company policies and timelines
• Implement
• File supporting documentation per company

• Routine tax and regulatory compliance

• Prepare and submit for approval routine tax and regulatory filings such as property tax, real estate tax, 1099's, business licenses, sales tax, etc.

• Filing / Record Keeping

• Maintain organized files and supporting documentation.

• Assist with General Ledger maintenance

• Assist the staff account with routine journal entries and supporting documentation.
• Perform routine reconciliations and reports.
  • General office, organizational, and other tasks as assigned.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

EDUCATION AND EXPERIENCE:

• At least two (2) years of related experience required.
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Relevant certifications.

PHYSICAL REQUIREMENTS:

Must be able to bend, twist, turn, climb, pull, lift, and carry up to 15 pounds frequently throughout the workday.

• Continuously (67% < 100% of the time worked)
• Frequently (34% < 66% of the time worked)
• Occasionally (10% < 33% of the time worked)
• Seldom (1 - 10% of the time worked)
• Not At All (0% of the time worked)

Activity

Extent*

Activity

Extent*

Activity

Extent*

Sitting

C

Squatting

O

Turning

F

Standing

C

Pushing

O

Twisting

F

Walking (Even)

C

Grasping

F

Bending

F

Walking (Rough)

O

Kneeling

O

Reach Forward

O

Lifting

F

Climbing

F

Pulling

F

Carrying

F

Reach Overhead

O

Environmental Conditions:

Condition

Extent*

Condition

Extent*

Condition

Extent*

Inside

C

Wet

S

Changing Temperature

S

Outside

O

Dry

S

Noise

F

Heat

O

Humid

O

Cold

S

Dust

S

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The Plant Company is an Equal Opportunity Employer. The policy of The Plant Company is to extend employment opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state, or local laws.