Bilingual Administrative Assistant

Administrator Job Responsibilities:

• Answers the telephone and provides exceptional customer service to internal and external customers.
• Drafts reports and correspondence.
• Orders supplies and equipment; maintains service contracts on office equipment.
• Attends meetings and takes meeting notes.
• Liaises with internal and external units to carry out job tasks.
• Assists managers and supervisors in developing policies and procedures.
• Provides front desk coverage as needed for backup.
• Ensures travel authorizations, accommodations, and conference registrations for employees.
• Audits/processes travel expense claims.
• Handles mileage reimbursement requests for supervision travel.
• Performs tracking and distributes monthly travel reports.
• Maintains accounts payable and accounts receivable records.
• Solves problems
• Handles event planning for meetings, professional development, and other department initiatives.
• Performs other related duties as assigned.

Administrator Qualifications / Skills:

• Managing processes
• Developing standards
• Promoting process improvement
• Supervision
• Delegation
• Informing others
• Reporting skills
• Supply management
• Inventory control