Administrative Support III

The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.

This position is Hybrid with a minimum of 3 days in office at our French Camp location.

What You Will Be Doing:

Under general supervision, provides specialized administrative support to an executive, senior manager or department.

• Prepares a variety of complex correspondence, documents and reports.
  Coordinates and staffs committees, including high level: prepares and distributes supporting material; takes and distributes minutes; reports status of action items to supervisor.
• Organizes and coordinates meetings and events: prepares and distributes materials; coordinates logistics; makes travel arrangements as necessary.
• Interacts with internal and external customers to provide information and coordinate/resolve routine issues.
• Tracks project timelines, reports status of action items to supervisor.
• Formats, assembles and distributes sensitive materials to appropriate internal and external recipients.
• Receives, screens and routes incoming calls.
• Opens and distributes mail.
• Sets up and maintains multiple file systems.
• Coordinates department and/or individual calendars.
• Assists in compiling, entering and maintaining data and information.
• Performs research and analysis in a specialized area.

What You Bring:

Knowledge, Skills, Abilities and Competencies

Required:

• Produces work that is accurate and complete.
• Produces the appropriate volume of work.
• Nimble learning: Actively learns through experimentation when tackling new problems, using both successes and failures to learn.
• Resiliency: Rebounds from setbacks and adversity when facing difficult situations.
• Interpersonal savvy: Relates openly and comfortably with diverse groups of people; interacts effectively with individuals both inside and outside of HPSJ; establishes and maintains effective working relationships.
• Optimizes work processes: Knows the most effective and efficient process to get things done, with a focus on continuous improvement.
• Strong oral and written communication skills, including the ability to communicate professionally to diverse individuals and groups inside and outside of HPSJ, and format standard business correspondence.
• Ability to work independently and as part of a team.
• Ability to use tact and diplomacy to effectively address sensitive and challenging situations.
• Ability to understand and apply moderately complex oral and written instructions, procedures and documents.
• Time management: Uses time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; can attend to a broader range of activities; meets deadlines.
• Strong customer service skills.
• Strong problem solving and conflict resolution skills.
• Ability to gather and compile data and information, and perform simple analysis.
• Ability to take and transcribe meeting minutes.
• Basic arithmetic skills.
• Intermediate skills in Microsoft Word, Excel, Outlook and PowerPoint.
• Type 60 WPM at 90%
• Ability to speak and be understood in English.
• Ability to handle confidential information with appropriate discretion.

Preferred:

• Bilingual in Spanish may be preferred.
• Basic knowledge of publishing software may be preferred.
• Basic knowledge of contact software may be preferred.

What You Have:

Education & Experience

Required

• HS diploma
• At least four years providing progressively responsible administrative support.

Preferred

• Experience providing mid-level administrative support.
• Associate’s Degree in business or related field; OR certificate in administrative assisting or related.
• Experience in health care.
• Experience in managed care.

Licensure, Certification, Registration

Required

What You Will Get:

HPSJ Perks:

• Competitive salary
• Robust and affordable health/dental/vision (90% paid medical for employees and 100% paid dental/vision for employees) with choices in providers
• Generous paid time off (starting at 3 weeks of PTO, 4 paid floating holidays including employee’s birthday, and 9 paid holidays)
• CalPERS retirement pension program, automatic employer-paid retirements contributions, in addition to voluntary defined contribution plan
• Two flexible spending accounts (FSAs)
• Employer-Paid Term Life and AD&D Insurance
• Employer-Paid Disability Insurance
• Employer-Paid Life Assistance Program
• Health Advocacy
• Supplemental medical, legal, identity theft protection
• Access to exclusive discount mall
• Education and training reimbursement in addition to employer-paid elective learning courses.
• A chance to work for an organization that is mission-driven – our members and community are at the core of everything we do.
• A shorter commute ­– if you’re commuting from the Central Valley to the Bay Area.
• Visibility and variety – you have a chance to work with people at all levels of the organization, and work on diverse projects.

Our Vision:

Continuously improve the health of our community.

Our Mission:

We provide healthcare value and advance wellness through community partnerships.

We are an equal opportunity employer and diversity is one of our core values. We believe that differences including race, ethnicity, gender, sexual orientation and other characteristics, will help us create a strong organization that is sensitive to the needs of those we serve. Employment decisions are made on the basis of qualifications and merit.

HPSJ provides equal employment opportunities to employees and applicants for employment and prohibits discrimination based on color, race, gender (including gender identity and gender expression), religion (including religious dress and grooming practices), marital status, registered domestic partner status, age, national origin (including language use) or ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military or veteran status, political affiliation or any other characteristic made unlawful by applicable Federal, State or local laws. It also prohibits unlawful discrimination based on the perception that anyone has these characteristics, or is associated with anyone who has or is perceived to have these characteristics.