Office Assistant

Office Assistant

We offer a competitive salary, benefits including Paid Time Off, and opportunities for professional growth.

PURPOSE

Perform a variety of administrative support and complex clerical duties as needed to expedite the day-to-day functions of the office, including some supervisory and reception functions.

FUNCTIONS

Administrative Support

• Provide customer service and perform clerical and receptionist duties.
• Perform data entry on standard forms and make posting to various records.
• Support technicians in preparation and processing of documents and reports.
• Act as initial point of contact for vendors and public
• Coordinate and work with security companies, contractors, and technicians.
• Compose and/or prepare various reports, letters, communications, and correspondences.
• Forward paperwork/files of prospective clients.
  

SCHEDULING

• Dispatch technicians 

ACCOUNTING

• May issue Purchase Orders/requisitions.
• Processes purchase requests.

Administrative Support:

• Approve/Review time sheets for all employees.
• Supports office administrator in the preparation and processing of various documents and reports.
• Onboarding of new hires including filing employee documentation, setting up work devices with programs, email, and passcodes.

Accounting:

• Monitors compliance with established budget and reconciles monthly bank statements.
• Coordinates with vendors for problem resolution.
• Receives and processes incoming invoices and verifies for accuracy and forwards to county clerk for payment.
• Documents vehicle usage, gas consumption and use of departmental credit cards.
• Compiles, edits, and sends monthly, quarterly, and yearly billings to the Department of Corrections, auditor, etc., as directed.

Reports:

• Generates information essential to the preparation of crime analysis reports and prepares reports as required.
  
• Maintains software, reports and accreditation.
  

MINIMUM QUALIFICATIONS

• Education and Experience:
• Graduation from high school; or GED equivalent
• two (2) year of experience performing above or office related duties.

• Knowledge, Skills, and Abilities:
• Knowledge of the following (preferred, although on the job training available.) Modern office practices and procedures, i.e., grammar, spelling, and punctuation and maintaining various record systems.
• MS Office, Excel, Word, Outlook, etc.
  
• Computer terminal operation and programs. 
  
• Skills Administrative procedures, basic bookkeeping.
• Interpersonal communication skills.
• Typing (40 wpm) and computer entry.
•  Ability to exercise initiative, independent judgment, and to act resourcefully under varying conditions.
• Ability to communicate effectively, verbally and in writing.
• Establish and maintain effective working relationships with other employees, supervisors, contractors, clients and subcontractors.
• Establish and maintain comprehensive records and files.

• Work Environment:
• Incumbent of the position performs in a typical setting with appropriate climate controls.
• Tasks require a variety of physical activities, generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing, and seeing.
• Occasional lifting generally not to exceed 25 pounds.
• Rapid work speed required to perform keyboard operations.
• Common eye, hand, finger, leg, and foot dexterity exist. 
• Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking.
  

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• Health insurance 
  
• Paid time off
  
• Vision insurance (individual plan with group rates optional)
• Dental (individual plan with group rates optional)
  

Schedule:

• 8-hour shift
• Monday to Friday 8:00- 5:00
  

Experience:

• Administrative/Office: 2year (Preferred)

Work Location: In person