Accounts Payable Specialist

Gas Field Specialists, Inc. is an independent gas service company with offices located in New York and Pennsylvania. Exemplary customer relationships drive our growth and prosperity. GFS is committed to working safely, having pride and integrity in all aspects of our work, and respecting all coworkers and customers. By doing so, GOAL ZERO becomes attainable. The honesty, intelligence and commitment of our people are vital to GFS's mission.  We share pride in the Company and respect each individual's contribution at every level.

The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions and for any project work as assigned by the Accounts Payable Manager.

FLSA Status:

Non-Exempt

Employment Type:

Full Time

 

 

 

 

Principle Responsibilities/Accountabilities

• Reviews all invoices for accuracy and determines appropriate general ledger coding.
• Answers phones and performs receptionist duties as necessary.
• Audits invoices and documents as required.
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Schedules invoice payments and prepare weekly check runs.
• Properly accounts for sales/use tax and capital vs. expense classification.
• Prepare and submit tax exemption forms as necessary.
• Acts as a liaison between intra company departments.
• Works closely with billing and purchasing departments to ensure accurate invoicing.
• Maintains vendor relations to ensure good standing relationship.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Assembles and processes overnight shipments to branches.
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Performs general office duties such as filing, scanning, and copying.
• Performs other duties as assigned.

Knowledge/Skills/Abilities

• Excellent communication skills and the ability to work successfully with a wide variety of people at different levels within the organization.
• Working knowledge of Oil and Gas Industry.
• Ability to keep company proprietary information confidential.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Strong computer skills (Microsoft Office Suite) and above average math skills.
• Detail orientated with strong organizational skills.

Essential Job Functions

Physical Demands

Reaching

Yes

Walking

10%

Balancing

Yes

Handling

Yes

Sitting

90%

Stooping

Yes

Fingering

Yes

Pulling

30 lbs.

Kneeling

Yes

Feeling

Yes

Lifting

30 lbs.

Crouching

Yes

Talking or Hearing

Yes

Carrying

30 lbs.

Crawling

No

Seeing

Yes

Pushing

30 lbs.

Twisting

No

Standing

10%

Climbing (stairs)

Yes

 

 

Location of Job Activities

Outdoors

0%

Indoors

100%

Travel Required?

10% among satellites facilities

Environment Condition Exposure

Extreme heat with or without temperature changes

No

Extreme cold with or without temperature changes

No

Wet or humid

No

Noise and/or vibrations

No

Hazards (chemical, mechanical, radiant energy)

No

Explosives, burns, electrical, other

No

Atmospheric Condition Exposure

Fumes, poor ventilation, mists, dust, odors, gas

No

Unprotected heights

No

Moving machinery

No

Operating automotive equipment

No

Operating foot controls

No

Uneven ground

No

Protective clothing

No

Work Situations

Working with people

Yes. Daily contact requiring courtesy, discretion, and sound judgment.

Repetitive and continuous duties

Yes

Performing under stress

Yes

Set limits, tolerance or standards

Yes

Problem solving

Yes

Comparing

Yes

Following instructions

Yes

        

 

Specific Educational / Vocational Requirements

• Associate or Bachelor’s Degree helpful but not required.
• Minimum of two years of relevant experience

Licensure And Certification

• N/A

Environment

Work primarily in a climate controlled environment with minimal safety/health hazard potential. Sedentary, sitting, walking, occasional lifting (overhead, waist level) from floor, bending, frequent near vision use for reading and computer use; frequent stressful conditions (cardiovascular).

Organizational Relationships

Department: Accounts Payable

Reports to: Accounts Payable Manager

Supervises: N/A

 

Disclaimer

The above statements are only intended to represent the essential job functions and general nature of the work being performed and are not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.
 

Equal Opportunity Employer

Gas Field Specialists, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.